Job listings are provided for member institutions as a benefit of WACUBO membership. All jobs listed were posted within the past 30 days.


Senior Sourcing Specialist

University of California, Irvine

Posted: 11/22/2017

Independently reviews, coordinates and determines course of action for high level, complex Requests for Proposals (RFP), and other bidding for the procurement of goods or services. Negotiates contracts, interprets procurement policies, laws and codes to ensure that actions are in accordance with University policies. The Senior Sourcing Specialist, will be responsible for management of several key commodities including by not limited to: office and residential furniture, flooring, window covering and new employee relocations, including household and Library/Lab contents. The Senior Sourcing Specialist, will be the main contact for suppliers within assigned commodity/service areas. This job description is not meant to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications required of employees assigned to the job. Additional responsibilities may be assigned, as appropriate.

Total Hours: 8-5, M-F

Required:

  • Possesses in-depth knowledge of procurement skills and best practices, procurement systems, and business services.
  • Demonstrated in-depth knowledge of Request for Proposal (RFP) and Request for Quotes (RFQ) using appropriate software tools.
  • Ability to independently draft and analyze complex requests for proposal or quotation, contracts, and business communications while insuring compliance with applicable policies, laws and guidelines.
  • Strong computer skills utilizing software such as MS Word, Excel, PowerPoint; and Outlook. Familiar with computer systems and ability to quickly learn new software.
  • Demonstrated core procurement skills including:
    • Sourcing strategy development
    • Strong supplier management
    • Negotiation
    • Client relationship management
    • Industry analysis
  • Demonstrated experience in applying advanced contract negotiation skills and strategies with suppliers.
  • Ability to display supportive behavior and communicate positively regarding department goals and objectives.
  • Ability to work under strict deadlines without constant supervision.
  • Ability to define problems, collect data, establish facts, and generate alternative solutions.
  • Ability to effectively present information and respond to questions from faculty and staff.
  • Proficient in performing financial analysis including the development of spreadsheets required to handle bidding and analysis of proposals with complex pricing structures.
  • Strong customer service and interpersonal skills, with an ability to create favorable business/working relationships with university staff, faculty, vendors, and the community.
  • Strong written and verbal communication skills.
  • Ability to evaluate opportunities and respond to changing requirements.
  • Ability to make sound business decisions and accurately balance risks with business needs.
  • 5-7 plus years of purchasing and supply chain management experience.

Additional Requirements:

  • The position will require working in excess of a 40-hour workweek during peak project periods.
  • Business travel may be required, although mainly within California.
  • Must possess a valid California driver's license and participate in the DMV Pull Program.

About the University of California, Irvine: Founded in 1965, UCI is the youngest member of the prestigious Association of American Universities. The campus has produced three Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UCI has more than 30,000 students and offers 192 degree programs. It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $5 billion annually to the local economy. For more on UCI, visit www.uci.edu.

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

Job Link:  Apply Here

Executive Director, Real Estate Services

University of California, Irvine

Posted: 11/22/2017

Under the minimal direction of the Associate Vice Chancellor, A&BS, the Executive Director of Real Estate Services is responsible for providing primary leadership and independent initiative in overseeing, organizing, planning, developing, and directing the Real Estate Services functions which involves multiple organizational and functional units. The position independently leads and directs a team of career staff and contract consultants to manage:

  • Existing and proposed real estate development projects with UCI as either landlord or tenant;
  • Complex financial analytics to inform and guide contract negotiations on existing and new real estate projects and physical assets;
  • Comprehensive strategic analysis of existing and ongoing leases to determine current and future off-campus space needs and formulate plans to synergize individuals leases into a sustainable portfolio;
  • Real estate housing services to qualified faculty and staff via the Mortgage Origination Program (MOP) loan;
  • Analysis and reporting on owned and leased space utilization metrics.

Works closely with other campus organizations on facility and asset development projects to author financial models, feasibility studies, alternate scenarios, and provides real estate general services. Collaboration with other UCI units includes close coordination with Capital Planning, Space Management, Campus Assets, Environmental Planning and Sustainability, Design and Construction Services, Facilities Management, and the UCI Medical Center. The position also maintains a close liaison relationship with appropriate UC Office of the President staff (e.g. UCOP Real Estate Service and Strategies). The Executive Director and the real estate team work on other projects as directed by the Vice Chancellor and other campus leadership as needed.

Develop an understanding of UCOP and UCI constraints affecting campus development. Using this knowledge, act as an advocate of creativity within those constraints or demonstrate and promote changes to meet changing markets, business processes and financing options to move projects forward.

The University of Calivornia, Irvine
Founded in 1965, UCI is the youngest member of the prestigious Association of American Universities. The campus has produced three Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UCI has more than 30,000 students and offers 192 degree programs. It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $5 billion annually to the local economy. For more on UCI, visit www.uci.edu.

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

Primary Responsibilities:

  • Develop and direct real estate strategies and plans for acquisition, disposition, or repositioning of properties for the general campus and the medical center to achieve the most efficient use of space and resources, to maximize the value of physical assets, to achieve lowest occupancy costs, and to enhance programmatic collaboration across campus locations.
  • Develop, direct and participate in the off-campus leasing program for the general campus and the UCI Medical Center. Evaluate and recommend to management the appropriate financial and property management actions, agreements for lease or use of campus lands or buildings by non-University tenants, or the lease or use of non-University real property by UCI tenants.
  • Coordinate all leasing requests, evaluate viable alternatives in conjunction with the local brokerage community, and recommend to executive management the preferred alternatives for all non-owned University space. Evaluate, coordinate and maximize the financial aspects of all UCI real estate activities. Oversee that all funds due to UCI are being properly credited in a timely manner. Manage income from real estate assets to campus that will increase yearly.
  • Assemble and lead negotiation teams for high level, complex, and politically sensitive real estate deals.
  • Negotiate and coordinate the purchase of property off-campus or the sale of Regents' assets as appropriate, negotiate entitlements with public and private agencies to benefit the campus and UCI Medical Center. In coordination with Facilities Management at the campus and medical center, negotiate with utility companies and service providers to obtain appropriate connections and services to privatized projects supporting the campus.
  • Identify, create, and structure real estate transaction opportunities to provide facilities which support campus and medical center strategic initiatives in instruction, research, administration, and clinical functions.
  • As part of the leadership team, participate in the development and maintenance of portfolio management strategies which include short and long term plans to meet campus and medical center real estate objectives, with consideration of UCI's Long Range Development Plan (LRDP) and California Environmental Quality Act (CEQA) strategies.
  • Provide professional guidance and recommendations to senior campus leadership on major real estate initiatives in the acquisition, development, and disposal of campus land assets.
  • Independently lead the real estate team and contractual consultants to develop real estate solutions for space, create scenarios which measure both space and financial impacts, author highest and best use studies and feasibility studies, identify development opportunities, long term leasing strategies, and community and political impacts for presentation to senior executive leadership on campus.

Asset Financial Analytics
Design and present complex financial analytics and models, feasibility studies, project impact analyses, and propose alternative scenarios for campus administrative leadership in all areas of real estate projects.

Continually assess UC system, UCI campus and medical center, and external market factors that influence potential shifts in UCI's real estate portfolio on both landlord and tenant sides.

Oversee real estate services professional staff to provide exemplary client service to the entire UCI community.

Home Loan Programs
Direct and oversee real estate housing services to qualified faculty and staff via the Mortgage Origination Program (MOP) loan or other university home loan programs.

Leadership
Provide leadership and oversight in all areas of real estate services financial and functional performance.

Supervise Real Estate Services staff to include hiring, performance management, personnel action recommendations, and professional development.

Primary Professional Requirements

Required:

  • Bachelor's degree in Real Estate, Accounting, Finance, Business Administration, or a related field and a minimum of seven (7) years recent, progressively responsible experience with real estate services; or an equivalent combination of education and experience.
  • Demonstrated experience in a senior management role and managing projects, ad hoc analysis, and reporting; asset planning and managing operating budgets for large scale asset projects and/or units; and commercial real estate practices and law, lease contract development and interpretation, application of principles of real estate leasing, licensing, purchase and sale, ground leasing and finance.
  • Experience leading an organization through a significant transformation or change process; planning and managing operating budgets and capital budgets for large scale projects and/or units; developing and monitoring strategic and operating plans, and the associated financial and management models and budgets; managing projects and ad hoc analysis and reporting.
  • Knowledge of real estate law; relevant regulations and requirements related to commercial real estate practices; lease contract development; to satisfactorily meet government reporting requirements for financial activities (e.g., GAAP, Cost Accounting Standards, etc.) pertaining to the accountability and stewardship of university resources; business processes; related internal and process controls; and an understanding of the features of relational database and web-based applications.
  • Understanding of investor requirements, financial underwriter support roles, and impact of projects on bond ratings.
  • Demonstrated experience conceiving, developing, implementing, and maintaining information that provides data or information to senior managers and professional staff in academic environment that strongly influences their decision making or supports business operations of a large unit.
  • Skill in using a broad range of communication methods (verbal, written, formal presentations) to shape and advance management initiatives, and build alliances and partnerships; analyzing policy issues to form solid recommendations.
  • Demonstrated skills working with others to formulate policies and programs and to arrive jointly at decisions or solutions to multi-faceted problems.
  • Shows ability to communicate effectively, orally and in writing. Demonstrated strong presentational skills.
  • Ability to work independently and to keep track of a large number of on-going problems, requests, and projects. Ability to prioritize these competing projects.
  • Ability to provide leadership and direction for complex departments, programs, and processes.
  • Demonstrated success as an effective supervisor.
  • Ability to deal with urgent or emergency situations in a proactive and appropriate manner.

Desired:

  • Master's Degree in Business Administration or a related field and/or a professional certification.
  • Private sector experience in real estate development, negotiations, entitlement, appraisal instructions and reviews and successful completion of projects.
  • Knowledge of UC budget and accounting policies.
  • Demonstrated knowledge and understanding of general University of California organization, policies, procedures and regulations.

Interested candidates can view additional information and may submit an application and resume online on this webpage: https://staffing2.hr.uci.edu/CSS_External/CSSPage_Welcome.asp and search 2017-1249.

Job Link:  Apply Here

Carpenter

University of Oregon

Posted: 11/21/2017

Job Close Date: 12/01/2017

Salary: $19.23-$24.33 per hour

Carpenter, University of Oregon. University of Oregon Campus Planning and Facilities Management, Facilities Services is seeking a carpenter to assist in the maintenance and repair of buildings built between 1876 and 2017. The Carpentry team works in a dynamic environment supported by additional trades to accomplish the mission of Facilities Services in supporting the University. If you thrive in an environment where tasks change daily and have the skill set to support such changes please consider joining the Facilities Services team.

For a complete description of the position and application procedures, go to http://careers.uoregon.edu/cw/en-us/listing/. EO/AA/Veterans/Disability institution committed to cultural diversity. Position subject to criminal background check.

Job Link:  Apply Here

Senior Space Management Analyst

University of California, Irvine

Posted: 11/21/2017

Salary: $59,623-$81,070

Job Description
The Office of Space Management provides analytical and resource management expertise that supports campus decision-making associated with the utilization of space both on and off campus. The office also develops and implements policies and procedures for the effective management of spatial resources. As an innovative solutions provider, the Office of Space Management fosters positive relationships with campus constituents to ensure the success of space-related activities, and to position Space Management as an effective ambassador for UCI administration.

Under direction from the Director, the Senior Space Management Analyst provides independent, high-level analysis and written reports for the Office of Space Management. Conducts research; develops, interprets and updates space utilization data; and provides decision support as it pertains to the space needs of the campus. Monitors selected moves and renovations to ensure that campus objectives are met.

Required:

  • 5-7 years of experience with a BA/BS, or equivalent combination of education and/or experience.
  • Substantial experience demonstrating analytical skills.
  • Skills in statistical analysis, survey research and administration, and program evaluation. Must have experience in handling confidential data.
  • Ability to work with minimal direction, and to keep track of a large number of ongoing problems, requests, and projects. Ability to prioritize these competing projects.
  • Demonstrated oral and written skills, including ability to write concise documents within a politically sensitive context.
  • Ability to communicate effectively with senior leadership and stakeholders, and with external organizations and agencies.
  • Proficiency in using personal computers and working knowledge of database software, electronic mail, spreadsheets, graphics software, word processors, and internet browsers.

Desired:

  • Experience working in a research and teaching institution.
  • Familiarity with the role of an institutional research office in a research university, including the importance of data accuracy, consistency, and integrity.
  • Experience using a space inventory system.
  • Skill in using Adobe Illustrator, AutoCAD, or other graphical software.
  • Familiarity with the goals and objectives of UCI and the University of California.
  • Knowledge of policies and procedures of UCI and the University of California, especially those related to the functions of Space Management.

About the University of California, Irvine: Founded in 1965, UCI is the youngest member of theprestigiousAssociation of American Universities. The campus has produced three Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UCI has more than 30,000 students and offers 192 degree programs. It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $5 billion annually to the local economy. For more on UCI, visit www.uci.edu.

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

Job Link:  Apply Here

Associate Director of Development

Stanford University

Posted: 11/17/2017

Job Description
Stanford Medicine, which comprises Stanford University Medical School - a premier research-intensive medical school - and Stanford Hospitals and Clinics - nationally recognized for quality patient care and leading-edge technology - seeks experienced candidates for an Associate Director of Development position. Medical Center Development (MCD is the organization that supports Stanford Medicine) has accomplished a tremendous amount over the past five years including the launch in 2012 of the $1 billion Campaign for Stanford Medicine and the creation of a comprehensive grateful patient program. The campaign concluded in August of 2016 having raised $1.71B. Medical Center Development will continue to fundraise for key institutional priorities, including the new Stanford Hospital, the Transforming Cancer Care Initiative, the Biomedical Innovation Initiative and the Biomedical Innovation Building. The MCD team raises $300+M in cash annually.

This position will provide the opportunity to work with Stanford Medicine’s world-renowned faculty. Among Stanford Medicine’s faculty, there are 7 Nobel Laureates, 31 members of the National Academy of Science, 42 members of the Institute of Medicine, 4 MacArthur Foundation “geniuses,” and 19 Howard Hughes Medical Institute investigators. Stanford faculty earns the highest per capita NIH funding of any academic medical center in the nation, and has garnered the largest number of NIH Pioneer Awards, New Innovator Awards and Transformative Research Awards for a single institution – more than twice that of any other.

This position requires experience, sensitivity, diplomacy and the ability to operate independently while representing Stanford Medicine. Critically important are the strategic skills necessary to simultaneously balance prospect identification and solicitation, proposal development, and coordination of internal support activities while building donor centric, meaningful, relationships. The successful candidate will work with staff, faculty, volunteers, and other university constituencies to establish and maintain stellar relationships on behalf of Stanford Medicine.

Core Duties

Stanford is committed to a donor-centric approach to development. Every member of the Office of Development staff plays a role in providing the university’s donors with the service and attention that ensures an exceptionally positive and fulfilling philanthropic experience.

  • Develop solicitation goals, objectives, and strategies for development projects and/or specific donor populations or geographic regions. Cultivate and solicit gifts to the university.
  • Manage an active portfolio, and track solicitation assignments and progress. Build a portfolio of assigned prospects to cultivate, solicit, and steward their support.
  • Take responsibility for a wide range of fundraising activities, including maintaining an active level of contacts, identifying new prospective donors and volunteers, providing stewardship, and coordinating volunteer fundraising efforts.
  • Stay informed on current university initiatives and activities.
  • Develop relationships leading to gifts in the $250,000 - $10,000,000 range.
  • Design and manage appeals (e.g., direct mail, email, video, phone, and other channels) to target key populations to maximize fundraising potential.
  • Establish ongoing relationships through personal visits, phone calls, and meaningful contacts.
  • Prioritize prospects, prepare background information, make volunteer assignments as appropriate, and follow up with volunteers to ensure completion of assigned solicitations.
  • Work closely with other colleagues in development to align program goals with the overall giving goals of the university's development organization.

Qualifications:

  • Proven ability to meet fundraising goals with a growing confidence in managing and balancing donor/faculty/lay leader relationships.
  • Able to be at ease with faculty, top executives and community leaders, gaining their confidence and respect.
  • Able to work well with staff members regardless of position in any office hierarchy; and willingness to be a team player.
  • Able to keep a sense of urgency in gift discussions, is open, achievement-oriented and confident.
  • Able to take information from many sources and distill it to core messages that are communicated to different audiences.

Education and Experience:

  • Bachelor's degree and five years+ of relevant experience.

Knowledge, Skills and Abilities:

  • Knows how to navigate the institution to make the best match for donor interests.
  • Creative, flexible and innovative.
  • Demonstrated high integrity and trust.
  • Open to receiving to feedback and advice to improve performance.
  • Comfortable as a role model for professional and support staff.
  • Adaptive to rapidly changing environments.
  • Have a collegial, collaborative style and ability to drive results.
  • Good balance between patience and persistence.
  • Advanced ability with Microsoft Office suite.
  • Superior written and oral communication skills, with exceptional attention to detail and the ability to articulate a compelling case for philanthropic support programs.
  • Ability to translate complex concepts into compelling development proposals.

Certifications and Licenses:

  • Valid California Non-commercial Class Driver's License.

Working Conditions:

  • May require working flexible hours, including nights and weekends. Regular travel may be required.
  • Valid passport for international travel.

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

Job Link:  Apply Here

Operations Manager

San Francisco State University

Posted: 11/16/2017

San Francisco State is part of the CSU system, the nation's largest and most diverse system of higher education. SF State’s Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve.

University Enterprises, a newly formed division, focuses on creating the spaces and opportunities that support the University’s mission. The division includes capital planning, design and construction services; real estate development and property management; and University Corporation, a not-for-profit public benefit corporation, which oversees commercial operations, administers certain educational grants and contracts for the University, and oversees the fiscal administration for numerous University programs.

Under the general direction of a designee of University Enterprises, the Operations Manager (OM) for San Francisco State University’s Downtown Campus (DTC) will be responsible for fulfilling various roles to ensure effective business operations, including owner’s representative, project manager, liaison, and troubleshooter. The OM will fulfill these roles in accordance with lease and sublease agreements as well as applicable University policies. The OM will be involved in all aspects of the day-to-day operation of the campus and will utilize a team approach to engage faculty, staff, administrators, tenants, and the landlord to ensure the operational efficiency of the DTC, in support of the University’s mission, and in the best interests of the campus community.

The incumbent must demonstrate strong leadership skills, independent judgment, financial and facilities acumen, and the ability to recommend and implement actions based upon program knowledge and the impact of these actions on the budget. Specific operational areas include vendor contracts; ongoing maintenance and specific repair requests; janitorial services; landlord accountability; security personnel; capital improvements, renovations, and tenant improvement projects; accounts receivable; event coordination; and university department personnel interface.

Duties Include:

  • Structuring Work
  • Managing Talent
  • Inspiring Performance
  • Building Teams
  • Using and Sharing Information
  • Facilitating Change

Minimum Qualifications:

  • Minimum of bachelors degree or equivalent training and work experience.
  • Five years of progressively responsible experience in project management including, but not limited to working with varied stakeholders in an office building, university campus, or related environment overseeing contracts, and supporting and evaluating commercial or tenant service.
  • Experience developing strategies to critically analyze and solve problems in a fast-paced, fluid environment.
  • Experience in making and executing decisions after consultation in a manner that takes into account the best outcome for all stakeholders.
  • Ability to critically assess issues and concerns to prioritize needs.
  • Excellent project management and planning skills and solutions to manage institutional business and administrative practices and initiative.
  • Strong skills in budgeting and financial planning and analysis.
  • Strong interpersonal skills, including diplomacy, negotiations, problem-solving, and advocacy.
  • Ability to work and thrive in a diverse workplace.
  • Exceptional verbal and written communication skills, as well as strong analytical skills.
  • Core Competencies embody the following competencies: collaboration, effective communication, organizational skills, customer/client focus, personal effectiveness/credibility, teamwork, professionalism/composure, results driven, diversity and inclusion.

Preferred Qualifications:

  • Ability to assess challenges and issues from broad perspectives and discern applicable underlying principles to develop and apply strategic solutions.
  • Ability to work with representatives from public and private entities and handle potentially sensitive situations.
  • Demonstrated consultative skills in working with internal and external constituent groups.
  • Demonstrated ability to interpret, consult and ultimately apply risk management guidelines, as well as rules and regulations.
  • Ability to maintain a flexible schedule to meet the needs of the department and the University. The position is designated, essential personnels and may be expected to respond to after-hours situations or emergencies.
  • Demonstrated knowledge, experience, proficiency and success in the full Microsoft Office Suite applications, email, EMS scheduling system, and Internet-based systems, Oracle/PeopleSoft, or other relational databases and reporting tools.
  • Providing financial analysis and reporting, risk management, and strategic planning.
  • Maintaining confidentiality.
  • Developing professional interpersonal relationships and maintaining diversity and inclusion built on credibility and effectiveness.
  • Supervising employees and vendor representatives.

The position requires the ability to lead, inspire, and excel in a fast-paced environment. Some work at night or on weekends, on campus or offsite, may be necessary to meet project demands. Occasional air travel may be required.

SF State is proud to offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees.

Pre-Employment Requirements: Final candidates are subject to a background check per SFSU policies. Offers of employment are contingent upon a thorough and problem-free background check administered by Accurate Background.

SF State is Equal Opportunity/Americans with Disabilities Act employer and has a strong commitment to the principles of diversity.

Job Link:  Apply Here

Procurement Systems Analyst

Arizona State University

Posted: 11/16/2017

Job Description
Arizona State University, ranked No.1 “Most Innovative School” in the nation in 2018 by U.S. News & World Report for the third year in a row and is a designated Elite 100 World University, has forged the model for a New American University. ASU is a comprehensive public research institution measured, not by whom it excludes, but by whom it includes and how they succeed, advancing research and discovery of public value and assuming fundamental responsibility for the economic, social, cultural and overall health of the communities it serves. Through innovation and a commitment to accessibility, ASU has drawn pioneering researchers to its faculty even as it expands opportunities for qualified students, attracting some of the highest caliber students from all 50 states and 130 nations.

ASU’s Procurement group prides itself on the speed of their execution. Their continuing emphasis on speed and resource enhancement has earned ASU a national reputation of excellence in higher education procurement. Purchasing has been honored to receive the National Procurement Institute Achievement of Excellence in Procurement Award nine years in a row.

Position Description
This position will assist the Management Research Analyst Sr. with overseeing the technical functionality within the Procurement Department. This involves considerable interaction and communication with management of units throughout the university, external agencies, and public and private sector representatives. This position will also backup the daily management of ASU’s e-Procurement and PCard programs.

Essential Duties:

  • Assist or lead the implementation and maintenance of new systems to include; configuration, integration, policy and procedure impact, and training
  • Test and evaluate new functionality and make recommendations to management
  • Participate in software demonstrations
  • Participate in webinars
  • Network with other universities on best in class processes
  • Travel to conferences
  • Backup daily management of programs/interaction with customers

University Minimum Qualifications
Bachelor's degree in a related field AND three years of experience in research, information analysis or program evaluation; OR, Master's degree in a related field AND one year of experience in research, information analysis or program evaluation; OR, Any equivalent combination of education and/or experience from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications:

  • Experience with eCommerce and/or Procure to Pay systems
  • Experience in thinking strategically as well as executing and implementation
  • Experience with configurations of systems
  • Experience with integrations of systems
  • Experience with testing new software functionality and making recommendations
  • Experience in working is a cross-functional team
  • Experience with interpreting and applying policies and procedures
  • Experience in evaluating feedback and translating into process improvements
  • Experience with training/public speaking
  • Experience with marketing of new programs
  • Experience in overseeing daily management of programs

Knowledge, Skills and Abilities:

  • Skilled in leading a project team
  • Skilled in implementing new systems
  • Skilled in configuration of software systems
  • Skilled in creating and maintaining integrations to other systems
  • Ability to understand the impact of new systems to ASU’s policies and procedures
  • Ability to train others on new systems/software functionality
  • Ability to effectively work in a team environment
  • Ability to effectively interact with customers

University Requirements
ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will be considered without regard to race, color, sex, religion, national origin, disability, protected veteran status, or any other basis protected by law.

Arizona State University has partnered with Another Source, an external recruitment firm, to assist in their hiring process. Please apply on the Another Source Careers Site to be considered.

Job Link:  Apply Here

Director of Internal Audit

California State University, San Luis Obispo

Posted: 11/16/2017

Job Description
Under the general direction of the Senior Vice President of Administration and Finance, the Director of Internal Audit will provide independent and objective assurance and consulting services to protect, add value, and strengthen management and oversight of the university and all affiliated entities (including Cal Poly Foundation, Cal Poly Corporation, and Associated Students, Inc.). The Director will conduct periodic risk assessments, determine priorities in consultation with senior leadership, and develop and execute an internal audit plan to mitigate risk as appropriate.

Primary Opportunities and Challenges
The selected candidate will have a unique opportunity in this newly-created role to design and build the first Internal Audit operation for the university and affiliated entities. This will include developing a risk assessment function and audit programs, selecting software, and building a strong IA team. Initial challenges will be establishing strong, collaborative relationships with key campus stakeholders, creating awareness of IA’s role and value to campus, building a desire to embed audit into the daily business of the campus, and actively developing a reputation as a partner to the campus.

Top Candidate Qualifications
Cal Poly is seeking a seasoned Internal Audit leader with a thorough understanding of effective Internal Audit operations and people management expertise. As the top candidate, you will be able to share examples of your positive and collaborative work style and your success in establishing and achieving common goals; you will be able to demonstrate your drive for results and your ability to do the work as well as hire and lead a high-performing, diverse team; and you will be able to share examples of building or improving the IA function.

Minimum Qualifications, Education And Experience:

  • A Bachelor’s Degree in Accounting, Finance, or a related field
  • 6 years of progressively responsible experience in auditing or a closely related area
  • Certified Public Accountant (CPA) or Certified Internal Auditor (CIA)

The Benefits
As part of the CSU system, Cal Poly offers a very generous benefits package, including the following:

  • Enrollment in CalPERS (Public Employee Retirement System)
  • Health, dental, and vision insurance at competitive rates or no cost to employee
  • Program to allow employee or an eligible family member to attend classes at any of the CSUs for reduced fees

More information is available on the Cal Poly benefits page.

U.S. News Names Cal Poly Best in the West for 24th Consecutive Year Cal Poly is ranked as the No. 1 public, master’s-level university in the West by U.S. News & World Report’s America’s Best Colleges guidebook again this year – a ranking awarded to Cal Poly every year since 1993. The 2017 guidebook lists Cal Poly in a tie for ninth place overall in the West of regional universities, public and private. This is up from 10th place last year.

“Our continued inclusion in the prestigious U.S. News rankings is a testament to the Cal Poly community’s unwavering passion for providing the best possible Learn by Doing experience for all of our students,” said Cal Poly President Jeffrey D. Armstrong. “Only through our faculty’s innovation and dedication to Learn by Doing; our staff members’ commitment to daily excellence; and our alumni, industry and friends’ support are we able to help our students become the industry and community leaders of tomorrow.”

About SAN LUIS OBISPO, CA
On January 27, 2011, Oprah named San Luis Obispo AMERICA'S HAPPIEST CITY. Take a sneak peek of the town you too can seek happiness in.

Cal Poly has partnered with Another Source, an external recruitment firm, to assist in their hiring process. Please apply on the Another Source Careers Site to be considered.

Job Link:  Apply Here

Athletics Fiscal/HR Assistant

UC San Diego

Posted: 11/16/2017

Under the direction of the Athletics Financial Analyst, this position is involved in various athletic business functions. Provides purchasing support for the administrative and coaching staff through the use of Marketplace IRequests, Express Cards, MyPayments and campus recharge units. Monitors fiscal records and reconciles operating ledgers. Must comprehend and utilize the Athletic program's' complex account structure to facilitate the Athletics Financial Analyst's extraction of data for the annual Equity in Athletics Disclosure Act (EADA) report to the Department of Education by gender, by sport and by type of fiscal activity. Reviews and reconciles clearing accounts for change funds, credit cards and bank wires. Participates in the annual fiscal close activities. Manages the Express Card program for 16-18 Express Card holders. Supports coaches and staff with purchases of licenses and software specific to the athletics industry for sports statistics and video analysis, as well as the related devices and platforms. With direction from of the Director of Business Operations, handle personnel and employment actions. Prepares routine employment requisitions for Career and Contract staff, Short-term Exceptions/Express Hires and student employees. Using approved contract templates, prepares one-year contracts for Coaches, obtains signatures, routes copies, and updates PPS. Provides general orientation to new employees of UC and departmental policies regarding email, ID cards, background checks, benefits, risk management, CPR certifications, building access, purchasing and access to AYSO. Act as the primary monthly timekeeper and backup for biweekly timekeeper.

Job Link:  Appl Here

Dean of Admission

The University of La Verne

Posted: 11/13/2017

Founded in 1891 and located 35 miles east of Los Angeles, the University of La Verne is a private, nonprofit, comprehensive institution founded on four core values: lifelong learning, ethical reasoning, civic and community engagement, and diversity and inclusivity. The university serves more than 8,400 students on the historic La Verne location as well as across nine regional campuses.

Reporting to the Vice President of Strategic Enrollment Management and Communications, the Dean of Admission will provide strategic and operational leadership for recruitment and enrollment for all academic programs across the university’s main and nine regional campuses.

The Dean of Admission will work closely and collaboratively with academic deans, faculty, financial aid, student accounts, and marketing to ensure that the university continues to attract and enroll a talented and diverse population of undergraduate students, graduate students, and adult learners.

Benefits of employment include a comprehensive health and welfare plan, tuition remission program for employee, spouse and dependent children and a generous 10% contribution to the University’s 403B retirement plan.

Responsibilities include:

  • Development of a comprehensive, 5-year strategic enrollment management plan that reflects the university’s mission, vision, and capacity
  • Leadership and management of a staff of approximately 40 employees
  • Oversight of a substantial budget
  • Coordination of special events to further recruitment efforts
  • Creation of technology-enabled and data-driven admission and enrollment processes
  • Collaboration with Office of Strategic Communications on recruitment marketing strategies
  • Oversight of international student recruitment at the undergraduate and graduate levels

Selected qualifications include:

  • A master’s degree or higher from an accredited college or university
  • Seven years of experience in higher education with increasing levels of responsibility
  • Experience working with diverse student populations

Campus Culture
The University of La Verne was founded by members of the Church of the Brethren, a small protestant denomination. While the University no longer has official ties to the Church of the Brethren, the University continues to be shaped by values of service, community, hospitality, social justice and humility.

Core values of the university include:

  • Ethical reasoning
  • Diversity and inclusivity
  • Lifelong learning
  • Community engagement

The University has a strong commitment to diversity and equity, and places a high priority on creating an environment that supports the growth and success of underrepresented and underserved populations. The university seeks to widen access to higher education and prepare students to have career and community success. Today, the University has a federal designation as a Hispanic Serving Institution (HSI) with 45% of the student population identifying itself as Hispanic/Latino, 65% students of color, 7.6% international students, and a large proportion first-generation.

The University of La Verne is an equal opportunity employer and does not discriminate against employment or employees on any basis prohibited by state and federal law. University of La Verne hires and promotes individuals based on their qualifications and is consistent with applicable state and federal laws, without regard to race, color, religion, gender, disability, medical condition a or sexual orientation.

The University of La Verne has partnered with Another Source, an external recruitment firm, to assist in their hiring process. Please apply on the Another Source Careers Site to be considered.

Job Link:  Apply

Director of Diversity & Cultural Engagement

Oregon State University

Posted: 11/13/2017

Full Consideration Date: 12/03/2017

Oregon State University seeks an accomplished diversity and inclusion educator to lead the office of Diversity & Cultural Engagement (DCE) and to assist the vice provost for student affairs in strategic diversity and inclusion efforts across the division.

The mission of Diversity and Cultural Engagement (DCE) is to create and advocate for inclusive and educationally purposeful initiatives that enhance deep learning, academic success, cross-cultural fluency and self-efficacy by fostering a climate that supports social equality, community engagement and global membership. At DCE, we are a hub of culturally diverse student engagement and success. We support students’ abilities to fashion a better self and world.

Reporting to the vice provost for student affairs (VPSA), the director of Diversity and Cultural Engagement provides overall leadership for the programs and services of DCE and serves as the vice provost’s senior partner to advance diversity, equity and inclusion across the co-curricular student experience at Oregon State University. The director leads DCE professional staff in designing and delivering programs that support the success and learning of graduate and undergraduate students from historically underrepresented backgrounds, including but not limited to Black, African American, Latina/o/x, Asian American, Native American, multiracial, international, and LGBTQ+ students. Additionally, the director oversees development of DCE programs that engage all students in transformative learning and promotes inclusive community, global diversity, social justice, and cross-cultural understanding.

The director oversees the central DCE office’s team of associate directors who plan and deliver the DCE central office’s programs and services; the University’s seven Cultural Resource Centers – the Women’s Center, Pride Center, Lonnie B. Harris Black Cultural Center, Centro Cultural César Chávez, Native American Long House Eena Haws, Asian Pacific Cultural Center, and Ettihad Cultural Center; and connections between all DCE programs and departments, programs and divisions across the University.

DCE is comprised of 12 professional staff, over 100 student employees, eight program facility locations (a central office and the seven stand-alone cultural resource centers), and a budget of approximately $3.5 million consisting of general funds, student fee funds, and grants/gifts.

The director works in partnership with many offices and divisions within the University and ensures positive connections between DCE programs and diverse community stakeholders on and off campus. The director serves as a member of the VPSA’s Direct Reports team and represents the Student Affairs division on university committees and councils.

Required Qualifications:

  • Master’s degree required in Student Services/Personnel, Education Administration or related field; doctoral degree strongly preferred.
  • Minimum seven years of progressive leadership experience in higher education.
  • Minimum five years of experience supervising professional staff members, including demonstrated experience leading a philosophically diverse staff.
  • Strong record of accomplishment in fostering diverse student success and engagement across a broad spectrum of identities.
  • Demonstrated commitment to inclusion and diversity.
  • Expert knowledge of social justice and multicultural education theoretical models and effective co-curricular educational practices, including the relationship between these and globalization.
  • Expert knowledge of current and emerging issues of relevance to marginalized students and a deep knowledge of best practices in student affairs and co-curricular learning design.
  • Sophisticated understanding of the relationship between academic and co-curricular learning experiences.
  • Demonstrated ability to respond effectively to challenging student and community issues including skills to lead difficult conversations and dialogues across differences.
  • Passion for working with students and professional staff.
  • Proven ability to build alliances with and to partner with stakeholders to promote inclusive student success.
  • Highest degree of personal integrity.
  • Outstanding oral and written communication.

Preferred Qualifications:

  • Experience managing complex budgets and facilities.
  • Experience with fundraising and external relations.
  • Experience working in a shared governance organization, including working with student leadership structures that foster broad student initiative, creativity, and agency.
  • Familiarity with predominantly white institutions and surrounding communities (such as OSU and Oregon) and the experiences of historically underrepresented populations within these.
  • Experience teaching at a college or university.
  • Knowledge of the functioning and organizational dynamics of independent cultural centers.

Applications, Nominations, Inquiries

Nominations or inquiries about Oregon State University, the Division of Student Affairs, or the Director of Diversity & Cultural Engagement position may be directed to Jen Humphreys, Executive Assistant to the Vice Provost, at 541.737.0715 or jen.humphreys@oregonstate.edu. The search committee is chaired by Damoni Wright, Student Leadership & Involvement Executive Director.

While review of applications will continue until the position is filled, all materials should be submitted by December 3, 2017 in order to receive full consideration. Visit the OSU Jobs site to submit your materials: https://jobs.oregonstate.edu/postings/search (Posting number P01720UF). Application materials should include; resume, cover letter that addresses how the candidate meets the position qualifications and describing the candidate’s history that involved higher education leadership of professional staff, work in the area of building support systems for underrepresented student populations, and development of co-curricular student learning experiences (the letter should be no more than 3 pages, single spaced); contact information for three current references, including each reference’s name, title, address, telephone number, and electronic mail address.

OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.

Job Link:  Apply

Director of Student Disability Services Resource Center

California State University, Dominguez Hills

Posted: 11/07/2017

Job Description:
California State University Dominguez Hills is recruiting a Director of Student Disability Services to join their team in Carson, California. Centrally located in the South Bay and the heart of Los Angeles, CSU Dominguez Hills is a diverse campus that values innovation and is a welcoming community of leaders committed to graduation excellence. A University dedicated towards changing lives and communities for the better.

The Student Disability Resource Center is committed to the student with a disability and his/her right to an equal educational experience. The goal is for the student with a disability to utilize the services provided to maximize independence towards graduation excellence and full integration into university life.

Under the administrative direction of the Associate Vice President for Student Life & Dean of Students, the Director of Student Disability Services is responsible for the administration, the planning, organization and direction of its service delivery components and effective collaboration with faculty, staff within university offices to ensure accessibility by students with disabilities to the university’s academic programs, services and activities.

This position provides counseling and guidance to assist students with disabilities in their transition and adjustment to the university, accepts and reviews disability documentation, and determines appropriate accommodations in the classroom and other campus activities. This involves administrative and professional work that is used to administer a comprehensive program to ensure academic access and assistance for students with disabilities. Work is performed under minimal supervision with a broad latitude for initiative and independent judgment and performance is based on the effective operation of the administrative function.

The Director of Student Disability Services provides consultation and leadership in areas of facilities access review, emergency evacuation and safety; mental health and wellness; has responsibility for contributing to campus wide efforts to address compliance with the CSU system Policy for the Provision of Services for Students with Disabilities, federal and state disability-related laws and statutes. The Director serves as a member of the Student Life Leadership Team.

Required Knowledge, Skills, and Abilities:

  • Extensive knowledge of disability issues and the provision of services to students with disabilities on a college or university level.
  • Knowledge and experience interpreting and applying Federal Regulation 504 and the Americans with Disabilities Act required.
  • Knowledge of and ability to interpret results of various assessments and diagnostic tools used to diagnose different types of disabilities and make recommendations for reasonable accommodations required.
  • Demonstrated ability to create and conduct effective programming for students with diverse abilities is required.
  • The successful candidate will have a high level of energy and maturity, the ability to encourage and motivate students and staff, and work effectively in a large, fast-paced environment.
  • Have knowledge of ADA and other laws addressing the rights of people with disabilities, such as Sections 504 and 508 of the Rehabilitation Act of 1973, as well as knowledge of CSU Chancellors Office mandates.
  • Have experience with people with a broad range of disabilities.
  • Specialized knowledge of the planning, development and design of organizational structures suitable to the provision of services for students with disabilities.
  • Demonstrated commitment to advocacy for and experience working with students with disabilities at the post-secondary level.
  • Working knowledge of the overall legal rights and responsibilities of students with disabilities, including the office of Civil Rights grievance procedures.
  • Strong written and verbal communication skills.
  • Demonstrated conflict resolution and mediation skills.
  • Demonstrated ability to lead, manage and supervise a diverse staff in a dynamic environment that requires department and staff members to adapt to changing processes, practices and initiatives.
  • Ability to plan budgets and allocate resources based upon department priorities.
  • Acquire awareness and apply knowledge of executive orders and mandates.
  • Demonstrated ability to engage in strategic planning to ensure the most effective and efficient delivery of programs and services.
  • Assessment and evaluation procedures and the related student learning outcomes.

Ability to:
The position interacts with all areas of campus Presidents office, Academic Affairs, College Deans and faculty, Student Affairs departments and staff, Library, etc., as well as the Chancellors Office.

Must have the ability to:

  • Plan, manage, administer and supervise the Student disAbility Resource Center (SdRC) office.
  • Coordinate the provision of support services to students with disabilities.
  • Establish departmental policy regarding the delivery of services.
  • Provide campus awareness on the rights and responsibilities of students with disabilities and the available program resources.
  • Advocate for students with disabilities.

Certification: Valid Driver’s License.

Specialized Materials:
The position activities may require the use of the following equipment, machinery, tools, vehicles or office equipment: Computer & Adaptive Software/Hardware for the Disabled; Phonic Ear; Telephone Device for the Deaf (TDD); Visual Tech.

Required Education:

  • Master's degree in Counseling (general or rehabilitation), Psychology, Disability Studies or related field.

Required Experience:

  • Minimum of five years of experience performing professional Student Services work requiring experience working in the area of services to students with disabilities.
  • Minimum of five years of demonstrated effectiveness and experience managing, supervising, instructing and reviewing the work of subordinates is required.

Preferred Experience:

  • Seven years minimum experience performing professional Student Services work of unusual difficulty requiring extensive work experience in the area of services to students with disabilities.
  • Bilingual skills in any language is a plus.
  • Experience working effectively with diverse populations.

Responsibilities:

  • 65% - Provide leadership managing the operation of the Student disAbility Resource Center to meet its program objectives.
  • 25% - Responsible for consultation with faculty, staff and administration on issues involving students with disabilities related to reasonable accommodations and/or appropriate and inappropriate behavior inside and outside of the classroom.
  • 5% - Serve as a university designee (as requested by VP for Student Affairs), on OCR (Office of Civil Rights) investigations related to students with disabilities.
  • 5% - Responsible for consultation and participation on campus committees involving CSUDH employee matters.

California State University Dominguez Hills is an HSI campus and is an Affirmative Action/Equal Opportunity Employer, strongly committed to achieving excellence through a diverse workforce. The University actively encourages applications of all qualified individuals. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.

Individuals with disabilities requesting accommodations under the Americans with Disabilities Act (ADA) may call the Human Resources Office at (310) 243-3771 or the Academic Affairs Personnel Services Office at (310) 243-3766.

To be considered for this position, please apply directly on CSUDH Career site: https://www.csudh.edu/hr/job-opportunities/ Once on the site, scroll down to "New & Returning Applicants," click "View Job Opportunities" and double-click "Job ID" to pull requisition 3182. This position is listed under the title "Director of Student Disability Services Resource Center (Administrator II - Exempt), Student Disability Resource Center"

Job Link:  Apply

Assistant Vice President

University of Washington

Department: UW FINANCE TRANSFORMATION PROGRAM

Job Location: Seattle Campus,

Posting Date: 11/10/2017

Salary: Salary is commensurate with experience and education.

Shift: First Shift

Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a "Great College to Work For" for four consecutive years.

The University of Washington is currently in the process of implementing an enterprise-wide, multi-year initiative to replace the existing administrative systems, with modern, integrated systems that will provide functionality to support Finance-related functions and other business needs. It also will provide a set of standardized processes to significantly improve support for critical finance work across the University. The Finance Modernization/Transformation program is one of the highest profile programs at the University, one of the most economically impactful organizations in the State of Washington. The outcome of the program will be highly visible at all levels of the University and the State.

The University of Washington's Finance Modernization/Transformation initiative has an outstanding opportunity for an Assistant Vice President/Executive Program Director to play a key role in the implementation of the finance system, including the modernization of related business processes throughout the institution.

The Assistant Vice President is responsible for all phases of the UW Finance Transformation program, leading the program through start up, readiness, implementation and stabilization. This role will provide the leadership for a highly complex, transformational business and technology project to be implemented across the enterprise. Over the life of the program, the position will manage the ramp up of a large team of UW business and technical managers, staff, and consultants assigned to the effort of replacing the University's existing 40-year old legacy core finance system with a modern finance solution. This includes providing oversight for the comprehensive project team, in addition to managing the activities of vendor and consulting team members.

The Assistant Vice President will recruit, hire and directly supervise the following directors in the Finance Modernization / Transformation Program Management Office: Deputy Program Director, Change Management Director, Test & Deploy Director, and a Program Operations Manager / Executive Assistant. The position has overall responsibility for the program's scope, schedule, quality, budget, and personnel for all phases of the program, including project initiation, planning, execution, control, and closeout. It also has overall responsibility for communicating this information in conjunction with the Executive Sponsors to campus stakeholders, and senior leadership.

The scope of the transformation effort includes definition of a new Financial Data Model and replacement of existing systems that support the following finance functions:

  • Supplier Requisition to Payment, including Supply Chain and Inventory
  • Customer Requisition to Payment
  • Project Inception to Expiration
  • Grant Award to Close
  • Asset Acquire to Retire
  • Cash and Financial Asset Management
  • Financial Planning, Management and Budgeting
  • Recording and Reporting
  • Integration with other UW Systems, including Financial Systems and the Enterprise Data Warehouse

Many of the Finance systems and processes are currently very decentralized and will be standardized as part of the project. The individual in this role will be responsible for defining and driving a consistent methodology to envision a more centralized business model and refine, configure, and implement a new financial system that supports future state, standard business processes across the academic and clinical enterprise. This will require the individual to exercise sophisticated communications skills including diplomacy, tact, and persuasion, and to manage trade-offs, resolve conflicts, and support the project's change management efforts in a collaborative and positive manner.

Additionally, the new system must be integrated with other UW systems, including financial systems and the Enterprise Data Warehouse. The role will involve managing and coordinating a very large team, including vendor personnel and UW team members engaged part-time as subject matter experts, they will not report to the position full-time and thus the Assistant Vice President will need to be skilled in managing and motivating engagement from individuals over whom the position has no direct authority. The role will require the ability to build rapport and relationships based on support, trust, consistency, and proven competence. The Assistant Vice President will coach and support team members and executives in advancing issues that require complex decision-making within time and budget constraints. The successful candidate should have the experience to understand when decisions can and should be made quickly, based on team member expertise, and when a more detailed analysis of alternatives is required.

This position will lead efforts to build consensus to drive decisions within a diverse population of stakeholders to successfully achieve the goals and outcomes defined for the Finance Modernization / Transformation Program. Additionally, as the UW's primary lead for the modernization effort, this position must demonstrate strong communication, negotiation, and issue-resolution skills to effectively represent the UW professionally with peer organizations, vendors, and where required, external regulatory entities, such as State of Washington. This position will impact the University processes, applications, and preparedness in the finance systems area. The results of this work will impact all UW students, faculty, and staff and in some cases, affiliates.

Program Leadership, Oversight and Management

Work with Executive Sponsors to provide overall program leadership and management throughout the project lifecycle to achieve a successful outcome within timeline, budget and established scope. This requires AVP to:

  • Work within established governance and decision-making structure
  • Hire and motivate a diverse team
  • Develop and execute plans to prepare and implement program goals, including a consistent methodology to support future state process design, configuration, and implementation
  • Develop process for monitoring, reporting and communicating progress and outcomes to a wide-range of constituents, including senior leadership and internal / external stakeholders
  • Collaborate with the Lead Sponsor to ensure that the University's President and Provost and academic and medical leadership are informed and supportive of the project during all phases
  • Ensure effective mechanisms are in place to track project scope, schedule, risks, risk mitigation plans, and other project success factors
  • Collaborate with project leadership team members and business owners to resolve project issues and escalate issues to executives and Sponsors to ensure timely and effective resolution
  • Ensure appropriate advice from campus and others to achieve buy-in and support at all levels
  • Build effective relationships with key stakeholders (e.g., central business partners)
  • Serve as primary point of contact and stakeholder relationship manager with UW Finance, Office of Planning and Budget, UW-Information Technology, and other central offices as well as external vendors / partners as defined through the vendor selection, implementation planning, and negotiations efforts
  • Ensure compliance with State of Washington program reporting requirements
  • Oversee and manage vendor contract and resources supporting overall initiative

Change Management and Communications

  • Act as liaison between units, divisions, and other organizations across the University as required to achieve objectives
  • Represent the Finance Modernization / Transformation program to University staff and departments, including attending unit meetings and University events to provide program updates and invite input
  • Ensure an effective change network of key leaders across the University, who will help to champion the initiative and ensure sufficient unit engagement and participation is established and maintained
  • Participate in and lead meetings with University and Medical Centers executives and key stakeholders

Directly supervise the members of the Finance Modernization / Transformation program leadership team including all directors and their direct reports, as well as consultants. Work with direct and in-direct reports to deliver the project on time, on budget and within established scope; develop performance expectations and metrics, professional development plans, and an accountability structure that support program goals.

Responsibility to work varied hours as needed to meet deadlines and to accomplish work assignments upon which others' activities depend. Daily interactions with other team members, subject matter experts, and stakeholders at all levels of the organization

REQUIREMENTS:

  • Bachelor's degree in business, public administration, computer science, or equivalent experience
  • 9-10 years of increasingly responsible project and program leadership experience
  • Experience leading an enterprise-wide business system implementation in a complex environment
  • Experience managing projects in diverse subject areas with the ability to quickly "climb the learning curve" in new subject areas
  • Strong knowledge and experience in project and product lifecycle management
  • Strong knowledge and experience in Microsoft products including: Word, Excel, Access, Project, Visio, and PowerPoint
  • Project management and budgeting experience
  • Experience with enterprise system assessments and replacement efforts
  • Ability to lead and work effectively in a team environment
  • Excellent oral and written communications skills; demonstrated commitment to provide excellent customer service
  • Strong project organizational skills, attention to detail, ability to meet deadlines
  • Ability to view program at a high level as well manage and understand the details
  • Ability to plan, manage, and move a complex enterprise project to completion
  • Ability to identify issues, resolutions, risks, and mitigations, and work closely with senior leaders as necessary to resolve issues and mitigate risks
  • Experience managing organizational change in coordination with implementing technical improvements
  • Ability to lead a diverse technical team
    · Ability to grasp technical concepts quickly and effectively
  • Experience managing software vendors and implementation service providers

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

DESIRED:

  • Masters or advanced degree in business, public administration, computer science
  • Knowledge of project management "best practices," group dynamics, team building, and facilitation skills
  • Experience in extensive engagement of end users in the process of project management
  • Experience leading the implementation of a modern finance system
  • Experience leading the implementation of Workday HCM, Finance or other SaaS systems
  • Experience working in a large, higher education institution
  • Project Management Professional (PMP) certification or training

CONDITIONS OF EMPLOYMENT:

Appointment to this position is contingent upon obtaining satisfactory results from a criminal background check.

Application Process:

The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Criminal Conviction History, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

Job Contact E-mail: lajo@uw.edu

Job Link:  Apply

Vice Chancellor of Business Services

South Orange County Community College District

Posted: 11/07/2017

Initial Screening Date: 12/04/2017

In order to be considered for this opening, you must apply through the District website.

The District provides California State Retirement System, and offers a comprehensive package including holidays, sick, vacation, and personal necessity time; and, insurance benefits which include medical and dental insurance, a vision-care plan, life insurance and dependent life coverage, accidental death and dismemberment coverage, a long-term disability income-protection plan, and a legal plan. All premiums are fully paid by the District.

Summary Description:
To serve as the District’s Chief Business Official; plan, develop, organize, coordinate, administer, review and evaluate comprehensive District-wide fiscal services, including budget preparation and administration, financial management, accounting, payroll, auditing. risk management, employee benefits, facilities planning, construction, investments, and capital financing, safety programs, purchasing and warehousing, including contracting, fixed asset inventory control and mail delivery and courier services in support of the District’s Strategic Plan and other goals and objectives.

To ensure timely and accurate submission of all District financial reports, including the annual financial audit and adopted budget; ensure the development, implementation and adherence of Board policies related to business services; ensure compliance with State and federal laws, District policies and collective bargaining agreements; train, supervise and evaluate the performance of assigned personnel and perform other duties and assume other responsibilities as assigned by the Chancellor and Board of Trustees; foster a culture of collaboration, mutual respect, innovation, and continuous improvement throughout the District; and lead by example.

To foster a culture of collaboration, mutual respect, innovation, and continuous improvement throughout the District; lead by example; actively participate in and support District-wide participatory governance components and activities and other collaborative processes; encourage professional excellence among the staff and promote an organizational culture of customer service, innovation, and quality services.

Supervision Received and Exercised:
Receives administrative direction from the Chancellor. Exercises direct supervision over assigned administrative, management, technical and clerical staff.

Knowledge of:

  • Budget preparation, management, and control.
  • Financial management.
  • Business, facilities, and contracts law.
  • Business services information systems functions and operations.
  • Computer systems and software applications related to business services.
  • District and college organization, operations, policies and objectives.
  • District policies, operational procedures and guidelines applicable to the administration of a comprehensive public sector business services program.
  • Employee services such as payroll, benefits, risk management, safety programs, and insurances.
  • Local economic conditions.
  • Interpersonal skills including tact, patience and diplomacy.
  • Negotiation techniques and public sector collective bargaining processes.
  • Oral and written communication skills.
  • Principles and practices of business services management and collective bargaining in the public sector.
  • Principles and practices of community college administration.
  • Principles and practices of training, supervision and performance evaluation.
  • Principles of contract administration.
  • Principles, trends, methods, strategies and procedures pertaining to business services programs.
  • Progressive discipline procedures and documentation.
  • Local, State and federal laws, codes and regulations related to business administration of a public education agency, including the California Education Code and the California Government Code.

Ability to:

  • Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
  • Assist in the development, preparation, and administration of real estate related budgets, contracts, policies and procedures.
  • Assure the preparation, maintenance and retention of personnel files and data.
  • Collect, compile and analyze data.
  • Communicate clearly, concisely and effectively, both orally and in writing, with diverse constituencies within and outside of the District.
  • Develop and administer department budget.
  • Develop and administer policies and procedures for business services.
  • Encourage professional excellence among the staff and promote an organizational culture of customer service, innovation, and quality services.
  • Establish and maintain cooperative and effective working relationships with those contacted in the course of work.
  • Exercise initiative and work independently with minimum administrative direction.
  • Interpret, apply and explain complex District policies, legal requirements and negotiated agreements.
  • Make effective public presentations.
  • Operate computer and applications software, including database management, spreadsheet, word processing and software related to business services.
  • Operate modern office equipment such as computer, printer, calculator, copier and facsimile machine.
  • Participate in negotiating complex ground lease and other real estate related agreements.
  • Participate in negotiating collective bargaining agreements.
  • Plan and organize work.
  • Plan, develop, organize, coordinate, administer, monitor, control and evaluate a wide variety of District business services functions and administrative services, operations, programs and activities.
  • Plan, organize, direct, administer, review, evaluate assigned business programs and services and formulate program policy recommendations to implement the District’s various strategic plans and other goals and objectives in accordance with local, State, and federal laws.
  • Prepare and administer budgets for assigned program areas.
  • Prepare and present reports and recommendations.
  • Prepare oral and written reports and recommendations.
  • Provide leadership in assigned business services areas.
  • Relate effectively to people of varied academic, cultural and socioeconomic background using tact, diplomacy and courtesy.
  • Research and analyze complex issues and make recommendations.
  • Select, train, lead, direct, supervise and evaluate the performance of assigned personnel.
  • Understand student enrollment trends and demographic statistics of the community, as well as trends in academic, vocational, adult and continuous education.
  • Understand and effectively and collaboratively work in a complicated multi-college environment, as well as within a system of community college districts.
  • Work cooperatively with Information Technology personnel to develop sound information and reporting systems and procedures related to business services.

Education and Experience Guidelines:
The minimum qualifications for service as an educational administrator, as outlined in Title V Regulation 53420, shall be both of the following: a) Possession of a master’s degree; and b) One year of formal training, internship, or leadership experience reasonably related to the administrator’s administrative assignment. Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying.

Education/Training:
Possession of a master’s degree and one year of formal training, internship or leadership, experience reasonably related to the administrator’s administrative assignment.

Desirable Education:
Earned doctorate degree in business, finance or related field.

Experience:
Five years of increasingly responsible and varied experience in administering and supervising a full range of District-wide business services management programs, such as accounting, budgeting, contracts, property management, land-use development, payroll, facilities planning/management, purchasing, risk management, warehousing and inventory control, in a public sector setting.

Desirable Experience:

  • Experience in performing work as described above in a California public education environment is highly desirable.
  • Experience as Chief Financial Officer in a multi-college community college district.
  • Experience in managing a budget of $100 million or more.
  • Knowledge of integrated business and human resources systems.
  • Experience in managing capital construction budgets.
  • Experience in managing land development projects.
  • Ability to work effectively in a participatory government environment.
  • Ability to work effectively within the State mandate for collective bargaining.
  • Legal acumen and media perception.
  • Experience in public-private partnerships.

Notice to All Candidates for Employment: The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country.

EQUAL OPPORTUNITY EMPLOYER

Job Link:  Apply

Director of Accounting Services

California State University, Bakersfield

Posted: 11/03/2017

California State University, Bakersfield (CSUB) opened in 1970 as the 19th campus of the 23 campuses of the California State University (CSU) system. As the only public four-year institution within a 100-mile radius, CSUB is committed to being a comprehensive regional university and strives for academic excellence. Our four schools offer majors in 31 undergraduate degree programs, seven credential programs, and 17 graduate degree programs. CSUB serves more than 9,500 students at either the main campus in Bakersfield or CSUB Antelope Valley and counts approximately 47,000 alumni from its four schools, and serves a socially and ethnically diverse population. Under new campus leadership, CSUB is currently experiencing a vibrant period or strategic thinking, planned growth, and creative change. The city of Bakersfield has a population of 347,483 and has one of the lowest housing costs in the state. The city of Los Angeles, the Pacific Ocean, Mojave Desert, and Sierra Nevada mountains are all within a one to two-hour drive from either campus.

The Director of Accounting Services reports to the Associate Vice President of Financial Services/Controller. The position is responsible for providing leadership and oversight for the efficient, timely and accurate accounting and reporting of auxiliary organizations and enterprise units as assigned; and for ensuring their compliance with government, university, donor and/or other fiduciary reporting responsibilities as required. The auxiliary organizations / enterprise units include, but is not limited to, the CSUB Foundation, CSUB Student Union, CSUB Associated Students, Inc., athletics, student housing and food service.

Position responsibilities include:

  • Provides accounting and reporting for the auxiliary organization / enterprise unit to include monthly managerial reports and annual audit reports requiring comprehensive knowledge of not for profit accounting methods including GAAP, FASB, UPMIFA and NCAA guidelines.
  • Ensures timely completion of annual audited financial statements, with minimum findings, and serves as the primary liaison with the external auditors.
  • Provides oversight for the integrity of the Raiser’s Edge donor database and related record keeping and reporting activities.
  • Collaborates with the controller and other university personnel including, but not limited to, leadership of university accounting and reporting services, student financial services, procurement services, budget and student financial aid to ensure appropriate internal controls to safeguard assets, and to provide efficient, timely and accurate reporting.
  • Collaborates with the director of each auxiliary organization / enterprise unit to evaluate operational needs and to provide efficient, timely and accurate reporting as appropriate.
  • Oversees complex projects requiring considerable coordination with campus constituents as well as the CSU Chancellor’s Office staff as appropriate.
  • Supervises directly the staff assigned to Auxiliary Accounting and Reporting Services and works collaboratively with the director of the auxiliary organizations / enterprise units to provide direction for their respective support staff as appropriate.
  • Other duties as assigned.

Duties:

  • Prepares monthly, quarterly and/or annual managerial reports.
  • Prepares monthly, quarterly and/or annual financial statements.
  • Prepares monthly, quarterly and/or annual tax and/or other compliance reports.
  • Maintains chart of accounts and accounting processes to ensure appropriate internal controls and to safe guard assets.
  • Collaborates with User Support Services to provide training to campus community as required.
  • Travels for training seminars and/or professional meetings as required.
  • Other duties as assigned.

Required Qualifications:

  • Bachelor's degree in accounting, business administration or related field.
  • Six years’ experience with identified skills including supervisorial responsibilities.

Preferred Qualifications:

  • Certified Public Accountant licensed in the state of California.
  • Master’s degree in related field.
  • PeopleSoft and/or Raiser’s Edge experience.
  • Not for Profit experience.
  • Higher education experience.
  • California State University auxiliary organization experience.

Screening: Only those applicants possessing experience most directly related to the immediate needs of the office will be invited to appear before a Qualifications Appraisal Board for the purpose of appraising training, experience and interest in the position.

Background Check: A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

Sensitive Position: Sensitive positions are designated by the CSU as requiring heightened scrutiny of individuals holding the position, based on potential for harm to children, concerns for the safety and security of the people, animals, or property, or heightened risk of financial loss to the CSU or individuals in the university community.

Mandated Reporter: The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Designated Position: This position is currently on the List of Conflict of Interest Designated Positions for CSU Bakersfield. This requires the filing of a statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every two years thereafter.

General Information: It is the policy of California State University; Bakersfield to hire only United States citizens and aliens lawfully authorized to work in the United States. All new employees will be required to present documentation verifying their right to accept employment. You will also be requested to present a social security card at the time of initial appointment in compliance with state payroll regulations. State regulations require that every state employee sign the Oath of Allegiance prior to commencing the duties of his/her State employment, except legally employed non-citizens. These individuals are required to sign the Declaration of Permission to Work.

Special Conditions: Background/ Fingerprint & Credit Clearance Required California State University, Bakersfield is committed to Equal Employment Opportunity. Applicants will be considered without regard to gender, race, age, color, religion, national origin, sexual orientation, genetic information, marital status, disability or covered veteran status.

Please note this role is internally called: Director of Auxiliary Accounting and Reporting Services/Associate Controller

Key Words: GAAP, Accounting, Finance, Corporate Finance, FASB, General Ledger, Controller, Auxiliary Accounting, Associate Controller.

California State University, Bakersfield has partnered with Another Source, an external recruitment firm, to assist in the hiring process. Please apply on the Another Source Careers Site to be considered.

Job Link:  Apply

Senior Audit Associate

Maricopa Community Colleges

Posted: 11/03/2017

Job Close Date: 11/22/2017

Salary: $63,394-$75,280 annually

Responsible for planning and performing a variety of complex internal audits and special projects throughout the District. Coordinates and conducts fraud investigations and communicates results and prepares reports.

Minimum Qualifications: Bachelor’s degree in accounting, auditing, business, and/or finance or directly related field, certification as CPA, CIA, CFE, CISA, CISSP, CISM or CCSA and two years of experience in internal or governmental auditing, accounting, and business practices is required.

Apply online at www.maricopa.edu/about/?jobs under Job ID # 310177. Applications must be submitted online by midnight MST on November 22, 2017.

A Community of Colleges...A world of Opportunity. The Maricopa Community College District is an EEO/AA institution.

Job Link:  Apply

Director of Finance & Administration

University of Washington

Posted: 11/03/2017

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a “Great College to Work For” for four consecutive years.

UW Finance & Administration (UW-FA) is the largest and most diverse administrative UW department. UW-FA is led by the Executive Vice President for Finance & Administration and the senior leadership team. UW Finance & Administration consists of several major UW departments including Finance (Controller, Financial Accounting, Grant & Contract Accounting, Management Accounting & Analysis, Student Fiscal Services), Enterprise Business Services (Procurement, Office of Public Records, Creative Communications, Data Group, Mailing Services, Global Support, Tax Management), Treasury, Strategic Consulting, UW Sustainability, Business Diversity Program, Integrated Services Center, Facilities Services, Capital Planning & Development, UW Information Technology, Internal Audit, and Human Resources and has an annual operating budget of approximately $450M and 2,400 FTE.

UW-FA has an outstanding opportunity for Director of Finance and Administration.

The Director of Finance & Administration (DFA) for UW-FA reports directly to the Associate Vice President and Chief of Staff (COS) for the Executive Vice President for Finance and Administration (EVPFA). The DFA provides budgetary vision, leadership, planning, coordination, organizational analyses, recommendations for resource allocation, and comprehensive administrative support functions for UW-FA. The Director will work closely with the COS in overall resource management, budget and financial activities, administration, and space management for all UW-FA departments.

The DFA works collaboratively with leadership in all UW-FA areas; using a consultative approach to assist and advise units in effective resource management; establishing approaches to allow resource transactions to be performed easily and efficiently while proactively keeping people informed regarding the status of resources affecting their areas.

This position directly supervises two Financial Analysts, a Fiscal Specialist, and student support personnel. The DFA must develop strong and effective relationships with various other Business Officers, Administrators, and financial personnel throughout UW-FA. The DFA is the primary financial and administrative contact between UW-FA and the rest of the university community, including the Office of Planning & Budgeting (OPB).

This position is an integral member of the UW-FA team and must be adaptable, flexible, and able to manage a high volume of work. The position requires an innovative, creative, highly motivated, team-oriented individual, and a proactive and positive business approach focused on meeting current and future needs.

Responsibilities:

Financial Analysis and Reporting

  • Lead and oversee creation and consolidation of annual pro formas across UW-FA
  • Develop and maintain routine and customized reports as requested by the COS
  • Develop targeted ad-hoc analyses as requested by COS

Cross-departmental activities

  • Lead the efforts across UW-FA
  • Manage resources
  • Allocate pro-staff merit increase pools
  • Submit annual year-end financial checklist
  • Ensure compliance with all Federal, State, local and university regulations
  • Collaborate with OPB and departmental units
  • Develop combined budget submissions
  • Develop customized analyses as required
  • Receive and distribute annual allocations & process other budget revisions
  • Review and reconcile any budget deficits
  • Collaborate with campus partners on overall campus allocations such as the technology recharge fee, HR/Payroll allocations, etc.

Space Planning

  • Overall coordination of departmental space usage

Special Projects

  • As assigned

Lead: Provide thought leadership around financial and administrative practices to best benefit the University.

Supervisory: Oversee the work of Junior and Senior Analysts.

Requirements:

  • Bachelor’s Degree in business or related field, Master’s Degree preferred.
  • Nine or more years’ experience in financial management and administration in higher education.
  • Ability to communicate effectively, both orally and in writing.
  • Demonstrated ability to think strategically, analyze data, produce clearly articulated reports and projections, and financial forecasts.
  • Ability to participate in a team environment and build consensus with strong negotiating skills based upon a “win-win” approach.
  • Flexibility, multi-tasking ability, strong interpersonal skills, detail oriented and ability to work under pressure and meet tight deadlines with multiple interruptions are a must.
  • Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

Desired:

  • Demonstrated experience in analyzing and presenting financial information originating from multiple, large volume sources, using basic statistical methods where needed.
  • Strong data mining skills.
  • Demonstrated experience using advanced spreadsheet, database, and other technology applications for financial and administrative purposes.
  • Working knowledge of financial planning, basic accounting, reconciliation and monitoring of expenditure cycle times, spending patterns and forecasting.
  • Excellent oral and written communication, presentation, and analysis skills.
  • Familiarity with a variety of UW systems and policies, especially related to budgets, payroll/HR, procurement, travel (Workday, BGT, OPUS, OWLS, MyFD, UWHires, EDW & Financial Cubes).
  • High degree of professionalism, integrity and ownership needed; must be customer-committed and results-oriented. Experience with Lean or other process improvement techniques highly desirable.
  • Computer skills: highly proficient in a variety of financial and database management software applications.

Condition of employment: Appointment to this position is contingent upon obtaining satisfactory results from a criminal background check.

Office environment with occasional travel to Bothell and Tacoma campuses.

Job Link:  Apply

Employee Relations Coordinator

Maricopa County Community College District

Posted: 10/30/2017

Job Description

The Maricopa County Community College District, is recruiting a Employee Relations Coordinator to join their team in Tempe.

The Maricopa County Community College District, also known as Maricopa Community Colleges or (MCCCD), is one of the largest community college district in the United States, serving more than 220,000 students each year in Maricopa County, Arizona.

We are comprised of 10 colleges, 2 skill centers and numerous education centers, all dedicated to educational excellence and to meeting the needs of businesses and the citizens of Maricopa County. Each college is individually accredited, yet part of a larger system - the Maricopa County Community College District, which is one of the largest providers of higher education in the United States.

When we say the Maricopa Community Colleges are "the college of you," we don't just mean our students. Employees enjoy a generous benefits package that includes paid vacation, sick and personal leave, a full menu of insurance coverage, membership in the Arizona State Retirement System, and a holiday schedule that mirrors the Federal holiday schedule. The workplace experience also includes competitive salaries, professional development opportunities, a commitment to diversity and inclusion, and organized professional employee groups that advocate for its members.

Description:

Human Resources Solutions Center (HRSC) Business Partners support employees and management by providing strategic and tactical consultative advice and services regarding employee relations, policy interpreting and administrating human resource policies and procedures. Business Partners support College HR Managers and supervisors on performance management, discipline, investigations, and grievances. HRSC Business Partners Strive to support MCCCD commitment to diversity and inclusion including supporting education and responding to employees with ADA accommodations

Essential Duties:

  • 25% Employee Relations
  • 25% Performance Management
  • 25% Coaching and Consulting
  • 15% Policy Interpretation
  • 10% Other

Minimum Qualifications:

  • Bachelor's degree in human resource management, organizational development, psychology, or directly related field from an accredited college or university
  • Four (4) years or more of demonstrated experience resolving complex employee relations issues that includes conducting investigations, preparing and writing findings and recommendations
  • Experience in one or more human resource disciplines, including compensation practices, organizational diagnosis, employee and union relations, diversity, performance management, and federal and state respective employment laws

Desired Qualifications:

  • Master's degree in human resource management, organizational development, psychology or directly related field
  • Five (5) years or more of experience conducting investigations and writing findings for employee relations and/or Title IX
  • One (1) or more years of relevant experience in higher education
  • Certification in mediation, facilitation and/or coaching
  • PHR,SHRM-CP or SHRM SCP Certification

The Maricopa County Community College District is an EEO/AA institution and an equal opportunity employer of protected veterans and individuals with disabilities

To be considered for this position, please apply directly on MCCCD’s career site. Please click "View Current Openings (External Applicants)” on the initial landing page, then search by requisition number: 310182

Job Link:  Apply

AVP of Strategic Communication

Sonoma State University

Posted: 10/30/2017

Job Description

As one of the most requested campuses in the California State University System, a 23-campus system across California, Sonoma is a mid-size comprehensive university, focusing on the liberal arts with a strong emphasis in the arts and sciences. Located approximately an hour north of San Francisco, SSU has 8,200 students, 400 faculty and 600 staff and administrators. SSU is committed to increasing the diversity of its faculty, staff and administrators to reflect the diversity of the State of California.

The CSU system offers a premium benefit package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year

Position Purpose:

Reporting to the Vice President for Advancement, the Associate Vice President for Strategic Communications (Associate Vice President) serves as the Chief Communications Officer and Public Information Officer (PIO) overseeing campus-wide and executive communications, while providing management and guidance within the Advancement division and supervising staff and student personnel. The incumbent is responsible for leading and managing all communications including publications, web communication, social media, other marketing material, public information, public relations and media. In addition, the incumbent is responsible for the overall integrated marketing and communication, including community relations and advocacy, of those programs that interpret the mission of the University to its multiple constituencies, both internal and external, in order to create a climate of public and private support for the fulfillment of that mission. The Associate Vice President also collaborates with other members of the division leadership team to oversee efforts to gather information about programs and experiences from key stakeholders to create and monitor effectiveness of targeted and strategic communications consistent with the university's brand. The Associate Vice President is responsible for proactively anticipating and identifying issues and concerns of a problematic nature that the University may face and presenting recommendations for resolution to the Vice President for Advancement, Cabinet and the University President

Major Duties of the Job Include:

  • Serving as Public Information Officer (PIO), acts as the University spokesperson for the media and manages crises communications for both internal and external audiences while providing counsel to the President and cabinet members during times of crisis on major public relations issues.
  • Oversees and directs operations associated with public information and publications; media relations; web communications; news services; executive and internal communications; branding; new and social media; and community and government relations and advocacy.
  • Strategizes, plans and communicates the best message for the University on a particular issue, through the right channels, as guided by organizational and communications-specific goals.
  • Orchestrates use of channels of communication to move and influence perception and opinion and to promote a forward-thinking agenda for problems and issues.
  • Frames a discussion on topics and issues that are important to Sonoma State in a manner that builds the University’s reputation and credibility.
  • Continues development and implementation of a comprehensive, high-level communications and marketing plan, capable of meeting the institution's objectives which supports and advances the University among its various constituencies.
  • Develops, implements, evaluates, and maintains integrity of University brand and champions its growth and significance among key internal and external constituencies, ensuring a strong and consistent brand identity in and across all marketing and communications strategies, websites, publications, digital marketing and mobile platforms.
  • Provides direction and counsel for the administration of the University's graphics and communications program, and oversees an external communication program to ensure that standards of high quality are maintained.
  • Continues development of and implementation of the campus's media relations for print and broadcast media at the local, state and national levels.
  • Works in collaboration with all Advancement units to develop and implement communications and marketing plans for alumni and donors to promote engagement and philanthropy.
  • Works with deans, faculty, administration and other campus communicators to assess their public relations needs and develop and implement programs accordingly to meet those needs.
  • Provides leadership and mentoring to marketing and communications team.
  • Develops and implements a strategic marketing program.
  • Leverages successful coordination of new and social media strategies in support of the University's development efforts.
  • Counsels the University on issues management and media relations.
  • Represents the University as needed on campus and systemwide committees.
  • Develops and oversees the actions of the institution's crisis management plan.
  • Continues development of an internal communication plan for the University.
  • Continues development of and oversees the University's presence on the Web.
  • Secondary Duties: Performs other secondary duties as assigned.

Minimum Qualifications:

  • This position requires a minimum of 5 years of progressively responsible and applicable management experience working and communicating with multiple publics in higher education or equivalent corporate, non-profit or public sector.
  • Bachelor's degree from an accredited institution in Public Relations, Communications, Journalism, Public Administration, Marketing or related field, or equivalent combination of education and experience to provide the required knowledge, skills and abilities to perform the duties of the position required.
  • Strong background in communications, branding, marketing and public relations including experience in social media and digital communications; knowledge of the principles and methods of brand development and integrated marketing; exceptional oral and written communication skills; experience in developing media strategies, communicating verbally with media, writing press releases, speeches and other public relations material; extensive experience and a portfolio of accomplishments in dealing with broadcast, print and other media outlets; experience in planning, coordinating, and directing a comprehensive marketing, communications, and public relations programs including the development and implementation of a strategic marketing plan; and previous supervisory experience in the area of public relations, public information, communications and/or publications.
  • Proficiency with computers and Microsoft Office Suite (Outlook, Word, Excel) required, including familiarity with standard graphic software, social media and web platforms. Knowledge of Adobe Creative Suite and PeopleSoft preferred.
  • Incumbent must have demonstrated success or ability to develop and execute communications, marketing, and branding efforts that speak to diverse groups.
  • The incumbent must be personable and a proven self-starter; able to rapidly become familiar with university-wide programs, policies and procedures; provide strong leadership in the development and implementation of university marketing and communications; analyze the implications of various plans and proposals; effectively represent the university through public speaking and media networking on a local, regional and national level as requested; present the aims and objectives of the SSU communications and marketing program in a manner which effectively informs and persuades targeted individuals or groups; edit documents with attention to context, detail and communicate simply, clearly, and effectively using a high level of written and oral communication skills; design, implement and execute plans for university marketing and communications; detect trends, make recommendations for change and implement solutions to problems which require the use of ingenuity and creativity; and research and evaluate alternatives to determine the most effective course of action.
  • The incumbent must possess demonstrate integrity and sound judgment in performing duties; possess the ability to supervise the work of staff and recommend appropriate personnel actions; be able to apply strong problem solving and conflict resolution skills and train and evaluate performance, taking corrective action as needed; deal with stressful situations while maintaining composure; and contribute to a collaborative environment utilizing exemplary communication and problem solving skills as necessary.
  • Must have strong organizational skills and the ability to manage multiple projects and competing priorities simultaneously, adjusting quickly to changes needed on a daily basis.
  • Must have the ability to effectively communicate with all levels within the university and establish and maintain productive and effective, inclusive working relationships amongst diverse populations including staff, faculty, administration, students, and other internal and external constituencies.

Preferred Qualifications:

  • Graduate degree and higher education experience highly preferred.

The CSU system is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age or protected veteran status

To be considered for this position, please apply directly on Sonoma State’s career site. Once on the site, please click “External Applicant” and select Job ID # 104393

Job Link:  Apply

ASSISTANT VICE CHANCELLOR AND CONTROLLER

UC Davis

Posted: 10/30/2017

UC Davis

ASSISTANT VICE CHANCELLOR AND CONTROLLER

Salary: $8,175.00 - $21,741.67/MO

Final Filing Date: 11-17-2017

Job Description

The UC Davis Assistant Vice Chancellor and Controller has campus-wide responsibility for the oversight of accounting activities and financial services. UC Davis is a large and complex organization with annual revenues of over $4.6 billion. The Controller's organization develops and monitors the campus-wide internal control environment; interprets and enforces University, federal, state and local government policies; implements financial and management training programs for the campus; develops and issues internal and external financial reports; oversees and advances campus financial and related business systems; and evaluates the efficiency and effectiveness of the campus's business activities.

Minimum Qualifications

  • Bachelor's Degree.
  • Certified Public Accountant (CPA) or Certified Management Accountant (CMA).
  • Extensive work experience in accounting and financial management at a similar level of complexity and responsibility in a complex organization.
  • Superior leadership, managerial, organizational, and interpersonal skills, judgment, and integrity to work effectively across the campus and UC system with all levels of executive management, faculty, and staff, with Officers of The Regents, and with other higher education colleagues on complex financial and business issues.
  • Demonstrated working knowledge of GASB, FASB, generally accepted accounting principles, accounting theory and practices, fund accounting, and internal control principles and their application, and demonstrated skills in applying controls in complex organizations.
  • Demonstrated experience and a track record of success in establishing strategic plans and goals for a large and complex financial services organization, and in leading and motivating large numbers of professional staff to accomplish organizational goals.
  • Demonstrated experience in selecting, implementing and managing complex automated financial systems, including those involving electronic commerce.
  • Problem-solving skills to identify objectives and use a high level of original thinking, creativity, and judgment in resolving issues.
  • Excellent negotiation skills, including the ability to resolve conflict among various groups and individuals with diverse backgrounds and goals.
  • Demonstrated experience in applying human resource principles and practices and in selecting, supervising, motivating, developing, evaluating, and rewarding a diverse staff in a multifunctional unit.
  • Excellent written communication skills to prepare clear and concise correspondence and reports at a level appropriate for the intended audience. Excellent oral communication skills to communicate with various levels of University personnel.

Preferred Qualifications:

  • Master's Degree in Business Administration or related field.
  • Demonstrated knowledge of the regulatory, banking, and financial environments in which institutions of higher education operate.
  • Demonstrated working knowledge of federal costing principles, regulations, administrative and audit requirements for colleges and universities as well as federal agency and University interpretations of those regulations.
  • Experience with preparation and negotiation of indirect cost rates.
  • Expert knowledge of higher education information systems and practices.
  • Experience working at an academic medical center or knowledge of accounting and financial environments at an academic medical center.
  • Experience working as a Chief Financial Officer.

To view full job description and submit an on-line application visit UC Davis Career Opportunities at http://50.73.55.13/counter.php?id=113167

Open until filled. For full consideration, apply by November 17, 2017.Open until filled. For full consideration, apply by November 17, 2017.

The University of California, Davis is an Affirmative Action/Equal Opportunity Employer.

Job Link:  http://50.73.55.13/counter.php?id=113167

Senior Director of Marketing and Communications

Stanford University

Posted: 10/30/2017

Job Description

Stanford University is recruiting a Senior Director of Marketing and Communications to join their Vice Presidency for the Arts.

The Vice Presidency of the Arts (VPA) seeks an accomplished, polished, and versatile Sr Director of Marketing & Communications to develop, execute, and assess a proactive marketing and communications strategy aimed at brand management and elevating the reputation of Stanford Arts nationally and internationally. This position will coordinate a cross-functional team, reporting to the Associate Vice President for the Arts and working with a steering committee of key stakeholders. The position will lead the marketing, communications, social media, digital/web and graphic design initiatives for VPA.

About Us

The Vice Presidency of the Arts at Stanford University was established in February 2017 to elevate the arts in the University’s priorities and lead strategic planning for the University’s arts goals. Stanford’s non-departmental arts programs fall under the auspices of the Vice President for the Arts, including Stanford Live and Bing Concert Hall, Anderson Collection at Stanford University, Cantor Arts Center, the Stanford Arts Institute, and the Institute for Diversity in the Arts. The Office of the Vice President for the Arts also manages campus-wide arts opportunities, strategic partnerships, arts grant opportunities, and student support.

Core Duties

Strategic Communications: The Sr Director of Marketing and Communications will be responsible for developing, implementing, and delivering strategic communication plans, long and short-term goals, including methods of measuring the plan’s impact on and contribution within VPA, Stanford, national and international audiences.

  • Develop, implement, and prioritize efficient and effective means of communicating the innovations, academic excellence, and essential nature of Stanford Arts and its components to internal audiences, the general public, the media, alumni, prospective and admitted students, faculty, staff, and current students.
  • Participate in the development of key messages and strategies to communicate complex information to multiple audiences and constituencies through a wide variety of communications platforms, including digital, print, social media. Prepare for crisis communications response such as protocols for crisis communication management including off-hour phone trees to channel editors.
  • Lead messaging workshops for staff, media events for external media, and communications events with donors, alumni, and other advocates. This individual will lead development of content for these in consultation with the AVP and will serve as key stakeholder in the rebranding work.
  • Develop and execute strategy for coordinating communications of the relevant stakeholder organizations, especially Stanford Live, Cantor Arts Center, and Anderson Collection at Stanford University, while continuing to meet stakeholders’ business needs.

Marketing and brand strategy: The Sr Director will develop cohesive brand, marketing and communication strategies for VPA, incorporating digital, print and social media channels. He/She will recommend, manage, and execute integrated marketing plans/programs and strategies to meet business objectives which includes reviewing messaging strategies, channel mixes, budgets, and current and potential audience’s mixes by leveraging best practices, market research, and data analytics.

  • Develop print and digital media plans that support the marketing plans for key exhibitions, performances and programs and oversee the analysis of results.
  • Manage market research and campaign/program/service/event analysis used to inform decisions regarding strategic marketing direction, product segmentation, and customer targeting. Assess market opportunities and track market trends and recommend marketing improvements based on findings.
  • Apply learnings about audiences and segments from the customer/visitor tracking studies on channel selection and messaging. Build out CRM and apply segmentation learnings to provide personalized communications, as well as ongoing benchmarking of best practice from the Arts, Universities, and for-profit markets.

Leadership development: The Sr Director will lead, hire, and train staff and appropriately align resources/re-scope areas of focus to best meet operational goals and objectives of the organization.

  • Develop and lead MarCom across the organizations in VPA, including marketing, communications, web, social and graphic design.
  • Manage, develop, and track budgets throughout the year. Evaluate cost effectiveness of events to support MarCom objectives.
  • Leverage relationships with key reporters and editors, media, community and/or government leaders. Cooperate closely with the university's communications office to ensure consistent and complementary strategic plans with overall university outreach and communications.

Minimum Education and Experience Required

Bachelor's degree and eight years of relevant experience or combination of education and relevant experience.

Minimum Knowledge, Skills and Abilities Required

  • Excellent communications skills and presence at all levels and for all audiences.
  • Strong influencing, negotiating, and relationship management skills.
  • Ability to navigate in a decentralized organization and operate effectively in an often ambiguous environment, with competing client needs and priorities.
  • Achievement and results orientation; able to translate vision/strategy into specific goals, tactics, action plans, and deliverables.
  • Strong influencing capability; able to skillfully influence peers, colleagues, and vendors to promote and sell ideas.
  • Demonstrated ability to effectively build broad-based relationships across the organization; ability to build trust.
  • Understanding of brand management principles.
  • Capacity to write and synthesize complex materials and communicate highly technical information in a manner easily understood.
  • Ability to motivate, develop and train staff.

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

Another Source works with their clients, on a retained project basis, to maximize the recruiting process.

Job Link:  Apply

Co-Generation Engineer

University of Oregon

Posted: 10/30/2017

Job Description

The Campus Planning & Facilities Management Department at the University of Oregon invite applications for a Co-Generation Engineer. While working in the Utilities & Energy unit, this position is responsible for system operation and maintenance supporting utility production of steam, power generation, air, and air conditioning. These systems include gas turbine generators, high pressure boilers, centrifugal absorption chillers, electronic control systems, high and low pressure steam, diesel generators, and air compressors.

If you pride yourself in professional customer service and seek an exciting opportunity please consider joining our team. For a complete description of the position and application procedures, go to http://careers.uoregon.edu/cw/en-us/listing/. EO/AA/Veterans/Disability institution committed to cultural diversity. Position subject to criminal background check.

Job Contact E-mail: jbender@graystoneadv.com

Job Link:  http://careers.uoregon.edu/cw/en-us/listing/

Chief of Facility Planning

California State University System Office

Posted: 10/24/2017

This is an exciting opportunity to manage capital projects for the largest comprehensive university system in the country, and one of three public higher education systems in the state, alongside the University of California and the California Community Colleges. The CSU traces its roots to 1857, when San José State became the first institution of public higher education in California. In 1960, the California Master Plan for Higher Education brought 17 colleges together to form what is now known as the CSU. Today, the CSU is comprised of its 23 campuses, and offers undergraduate, graduate and select doctoral degrees, either independently or in partnership with the University of California or private universities.

The Chief will support the system wide Capital Planning, Design and Construction division at the CSU Chancellor’s Office and will manage and direct the major capital planning projects for all 23 campuses in the CSU system. The Chief will be a collaborative, strategic and detailed oriented leader that brings together the division under a common goal of excellence and efficiency. This position will report to the Assistant Vice Chancellor.

This position will direct the development and implementation of the system wide capital outlay program through the leadership and management of the Facilities Planning unit staff comprised of university planners, a facility planner and staff analysts. The Chief maintains current knowledge and understanding of national and statewide regulations, proposed legislation and other relevant issues affecting campus planning and development.

The ideal candidate will have minimum of six to ten years capital planning experience demonstrating the application of the methods, practices and procedures of facilities planning, design, construction and fiscal management, environmental review and budgetary control techniques. A bachelor’s degree in architecture, engineering, business, city planning, public administration or a closely related field or equivalent combination of education and experience is required. An advanced degree and state licensure in architecture or engineering strongly preferred and a state certification such as a Certified Access Specialist (CASp) is a plus.

All nominations, expressions of interest, and discussions will be treated with strict confidence. For more information, please contact us at CSUCFP@wkadvisors.com.

Job Link:  bhaden@wkadvisors.com

Assistant Vice Chancellor, Finance and Budget Management

University of California, Merced

Posted: 10/24/2017

Job Location: Merced, California,

The University of California, Merced (UC Merced), the newest campus in the University of California system, seeks to hire an outstanding and innovative financial and budgetary leader as its Assistant Vice Chancellor, Finance and Budget Management (AVC). Founded in 2002, the University of California, Merced is the first new University of California campus in 40 years, and the first American research university of the twenty-first century. Reporting to the Vice Chancellor for Planning and Budget, the new AVC will lead the Financial and Budget Management Group. The AVC will help move this young institution into an exciting new phase, supporting the rapid and entrepreneurial growth of the campus’ infrastructure and physical space, leading the transformation of the campus’ budget process, and building a team around a new vision for the organization. This position will require a balance of strategic planning, creative vision, and leadership and thoughtful partnership and is a remarkable opportunity for a gifted financial strategist to continue to develop a new campus within the world’s most prestigious public university system.

UC Merced was conceived both to serve the needs of the rapidly growing Central Valley, one of the world's most productive agricultural regions, and to increase access to the University of California system for California's top achievers. The campus represents an important point of pride for the city of Merced (pop. 80,000), a city within driving distance of Yosemite National Park and the Sierra Nevadas, as well as the state capital in Sacramento, the San Francisco Bay Area, Napa Valley, and the Monterey coast. Through its innovative 2020 Project - a commitment by the State of California and the University of California to increase access to the UC system for eligible state students and to support a rapidly growing region - the campus is expected to grow to 10,000 students over the next few years; and as many as 25,000 students within two decades. This enrollment growth will involve the hiring of 150 new faculty and continued development of its 815-acre campus by 2022.

UC Merced is the most ethnically diverse campus in the UC system and has been designated as a Hispanic-Serving Institution by the U.S. Department of Education. Since welcoming its first freshman class in 2005, UC Merced has grown to an all funds budget surpassing $250 million with enrollment reaching over 7,300 students, including more than 520 graduate students in its three Schools: School of Engineering (SoE), School of Natural Sciences (SNS), and the School of Social Sciences, Humanities and Arts (SSHA). Seventy-one percent of the undergraduates are first-generation college students, with sixty-one percent Pell Grant eligible. UC Merced is by far the youngest university to appear in the U.S News & World Report ranking of national universities. The news magazine’s 2017 Best Colleges rankings, rate UC Merced 78 among public schools and 152 overall in the “National Universities” category. UC Merced has also been designated a “doctoral-granting university with higher research activity” - or R2, the second-highest classification for American research universities - in its very first appearance on the highly cited Carnegie Classification of Institutions of Higher Education. To learn more about the UC system and the Merced campus, please refer to the University’s website at www.ucmerced.edu.

UC Merced has made significant progress since its founding, and the AVC will build upon a strong foundation to lead the continued growth and evolution of the Merced campus. Working with faculty, students, and staff across the UC Merced community, as well as with leaders from the UC system and the regional community, the AVC will be asked to address a set of key opportunities and challenges, as follows:

  • Create and implement a robust and transparent budget process and useful management tools;
  • Partner with colleagues across the campus to allow the whole of the campus’ financial and administrative structures to be greater than the sum of its parts;
  • Lead, develop and evolve the Financial and Budget Management Group to a new standard of service for the campus;
  • Continue to build and strengthen UC Merced’s diverse and inclusive intellectual community;
  • Represent and amplify the presence of UC Merced in UC system-wide meetings and forums on financial and budgetary matters.

UC Merced has retained Isaacson, Miller, a national executive search firm, to assist in this search. Screening of complete applications will begin immediately and continue until the position is filled. For more details, including the full position profile and to submit inquiries, nominations, referrals, and applications, please see the Isaacson, Miller website for the search: http://www.imsearch.com/6237.

UC Merced is an EEO/AA/Vet/Disability/Minority Employer

David Bellshaw, Lindsay Gold, Samantha Weigand

Isaacson, Miller

1000 Sansome Street, Suite 300

San Francisco, CA 94111

Phone: 415.655.4900

Fax: 415.655.4905

Job Contact E-mail: jbender@graystoneadv.com

Job Link:  http://www.imsearch.com/6237