Job listings are provided for member institutions as a benefit of WACUBO membership. All jobs listed were posted within the past 30 days.


Executive Assistant to the Provost

Stanford University

Posted: 06/22/2018

Job Summary

The Executive Assistant is responsible for a broad and complex set of assignments related to the duties and responsibilities in support of the Provost including: providing advanced, diversified administrative support of a substantial and confidential nature. Anticipate Provost's needs and proactively solve problems and/or independently handle issues. Work is performed autonomously, without specific instructions or prescribed procedures, and with delegated authority to exercise discretion and judgment regarding matters of significance on behalf of the Provost. The position reports directly to the Vice Provost for Academic Affairs.

Job Link:  Detailed Job Description and How to Apply

Director of Financial Operations

Cochise College

Posted: 06/19/2018

Application Review Begins: 07/19/2018

Salary: $79,276-$90,374

Job Summary

The Director of Financial Operations is responsible for providing leadership and supervision for financial operations to support the college's mission, vision, and strategic initiatives in an efficient and effective manner.

Job Link:  Detailed Job Description and How to Apply

Student Development Coordinator

University of California, Irvine

Posted: 06/18/2018

Salary: $21.54-$29.29hourly

Job Summary

Under general direction, the Student Development Coordinator (SDC) is responsible for the development and implementation of an overarching programmatic model and philosophy a Student Housing Resident Housing Association (RHA). This includes but is not limited to overseeing all programmatic efforts within all undergraduate communities for the residents.

Job Link:  Detailed Job Description and How to Apply

Executive Director for Risk Management, Environmental Health and Safety

California State University, San Bernardino

Posted: 06/18/2018

Job Summary

Under the direction of the Vice President for Administration and Finance, the Director of Risk Management provides executive and administrative support to the Vice President of Administration and Finance, and must be able to handle complex and confidential matters and respond to queries from faculty, staff, students, and other constituents of the University with tact, discretion, and the exercise of sound independent judgment.

Job Link:  Detailed Job Description and How to Apply

Director of Library Services

Fielding Graduate University

Posted: 06/13/2018

Job Summary

The Director of Library Services is responsible for the development and implementation of Fielding’s library policies, resources, services, and strategic plan. This position serves as the spokesperson for the library to Fielding’s administration, faculty, students, staff, and alumni. The Director of Library Services signs and provides library-related outreach and consultations to this same group and supervises full and part-time library staff. This position will provide reference and instruction.

Job Link:  Detailed Job Description and How to Apply

Production Architect

University of Oregon

Posted: 06/13/2018

Application Review Begins: 06/28/2018

Salary: $65,000-$75,000 per year

Job Summary

The Production Architect will serve as the architect for the In‐house Design and Planning group within Campus Design and Construction. The Office of Design and Construction is responsible for implementing all new and remodel construction to the UO Campus. This includes ground‐up building installations as well as renovations and additions to existing space. This position will predominately focus on projects below $1 million that fall within the Design & Special Projects portfolio.

Job Link:  Detailed Job Description and How to Apply

Construction Project Manager 2

University of Oregon

Posted: 06/13/2018

Job Close Date: 06/28/2018

Salary: $22.12-$33.85 per hour

Job Summary

Design and Construction at the University of Oregon is searching for a dynamic individual to join our team as a Construction Project Manager 2. The purpose of this position is to be responsible for the management and inspection of primarily medium scale University construction and renovation projects. Typical projects may include laboratory renovations, construction of new research suites, and large equipment installations. Responsibilities include scope development, design coordination, contract oversight, schedule and budget development, job site quality control, and coordination of construction activities with building users.

Job Link:  Detailed Job Description and How to Apply

Administrative Assistant to Executive Assistant to the President

Fielding Graduate University

Posted: 06/13/2018

Salary: $16.49-$20.00 Hourly

Job Summary

Under the direction of the Executive Assistant to the President, the Administrative Assistant serves as an integral member of the President’s Office Support Team. The position provides administrative support for Presidential activities in a manner that reflects the University and President’s priorities and the University’s mission, vision, and values. The Administrative Assistant will perform general duties to include answering telephone, greeting and directing office visitors, sorting and distributing mail. This position will assist with drafting, editing and formatting of documents and correspondence as needed. The Administrative Assistant serves as a primary point of contact for the Office of the President, manages the President’s schedule/calendar, drafts correspondences, and supports Fielding’s Board of Trustees. This position maintains an overall standard of excellence in the Office of the President with an aim to conserve the President’s time and maximize their efficiency.

Job Link:  Detailed Job Description and How to Apply

Director, Sponsored Programs

California State University, Office of the Chancellor

Posted: 06/12/2018

Job Close Date: 07/01/20183

Job Summary

The California State University, Office of the Chancellor, is seeking a Director of Sponsored Programs to manage the Chancellor's Office (CO) external grant funding portfolio, provide systemwide thought leadership for policy development and oversee compliance on all aspects of sponsored programs from pre-award to project closeout under the general direction of the Assistant Vice Chancellor/Controller.

Search for Job ID: 1013501

Job Link:  Detailed Job Description and How to Apply

Director of Financial Planning

University of Colorado Boulder

Posted: 06/12/2018

Job Close Date: 06/28/2018

Salary: $110,000

Job Summary

The Division of Student Affairs welcomes applications for a Director of Financial Planning and Reporting. The Director will report to and partner with the Director of Budget & Operations and will play a critical role in planning, developing, implementing, directing and evaluating Student Affairs’ financial management strategy.

Job Link:  Detailed Job Description and How to Apply

Controller/Director UC Riverside Foundation Accounting

University of California Riverside

Posted: 06/12/2018

Salary: $67,300 - $116,200

Job Summary

The UC Riverside Foundation is a nonprofit corporation [a 501(c)(3)] through which philanthropic resources flow to UCR. The Director-Controller, UC Riverside Foundation (DC-UCRF) supports the efforts of the Foundation in meeting the needs of the campus. Duties include oversight responsibility for all financial, accounting and investing operations for the foundation. Incumbent serves as the Associate Treasurer of the UC Riverside Foundation while staffing the Finance & Investment Committee and the Audit Committee of the Foundation and, therefore, interacts regularly with key volunteer/donors involved with the Foundation. Position is responsible for carrying out all investment policies as established by the Board of Trustees and in accordance with applicable state and federal law, for endowments, expendable and trust funds. With a staff of two, position manages accounting and audit operations for the Foundation. Oversees proper management of highly complex planned gifts to the Foundation in conjunction with the executive director of UCR Foundation and Donor Relations. Oversees a comprehensive system of endowment management and reporting. Coordinates and services annual audit of UCRF records. Serves as primary contact with UCR's outside investment advisor(s) as well as with the UC Controller's office. Responsible for endowment gifts from inception (date gift is made) through ongoing reporting functions. Also serves as endowment administration manager for both Regents and Foundation endowments. Works closely with gift administration and fundraisers. Works with consultants to modernize system support to guarantee reporting is efficient and accurate.

Job Link:  Detailed Job Description and How to Apply

Budget and Research Director

Western Oregon University

Posted: 06/12/2018

Application Review Date: 06/15/2018

Salary: $70,000 - $80,000

Job Summary

This position reports to the Executive Director of the Oregon Council of Presidents (OCOP). The primary role of the Director is to support the OCOP mission with fiscal and data analysis in order to represent OCOP staff, presidents and member institutions among internal and external constituencies.

Job Link:  Detailed Job Description and How to Apply

Director of Business Services

University of Colorado Boulder

Posted: 06/12/2018

Job Close Date: 06/28/2018

Salary: $90,000

Job Summary

The Division of Student Affairs welcomes applications for a Director of Business Services. This position will serve as Director of the Student Affairs Business Services Center (BSC). This position is responsible for overseeing all business transactional activity managed by the BSC and reports to the Director of Budget & Operations. The director is responsible for developing and implementing a structural framework for managing BSC financial transactions in accordance with applicable laws, regulations and policies, and consistent with established best practices. Such transactions include, but are not limited to, procuring items on behalf of departments via the CU Marketplace or procurement card, processing expense and travel reimbursement/reconciliation requests for employees and non-employees, and completing journal entries, cash transfers, and cash deposits.

Job Link:  Detailed Job Description and How to Apply

I-9 & Non-Resident Compliance Specialist

Stanford University

Posted: 06/07/2018

Job Summary

Perform moderately complex accounting activities and functions, including monitoring accounts, preparing documentation, expenditure reconciliations and reviews, revenue reporting/accounting, purchases and reimbursements, general ledger transactions, and journal entries.

Job Link:  Detailed Job Description and How to Apply

Budget Director

MSU Billings

Posted: 06/05/2018

Job Close Date: 07/01/2018

Job Summary

The University Budget Director is responsible for monitoring and analyzing all university budgets. The position develops, recommends and implements solutions for budgetary challenges and recommends operational internal controls. Work is performed through complex analysis, audit, forecasting and reporting of institutional and departmental budget and accounting data under the direction of the Vice Chancellor of Administration and Finance. Supervises staff and provides training.

Job Link:  Detailed Job Description and How to Apply

Associate Vice President of Human Resources

Bastyr University

Posted: 06/04/2018

Job Summary

This position develops and manages the annual HR budget and supervises four FTE HR staff. The AVPHR has authority to approve health insurance claims, workers' compensation premiums, unemployment premiums, life and supplemental insurance premiums, charge recruiting expenses to appropriate departmental accounts, and monitors institutional staff budget lines for staffing expenses. This position is also responsible for oversight and administration of the University's retirement program. The position oversees the processing, tracking and analysis of employee health insurance premiums/expenses, reserve funds and fixed costs associated with the University's partially self-Insured health benefits plan. This position provides oversight of various expense projections in conjunction with staff and faculty compensation planning and analyzes, forecasts, and implements annual staff and faculty salary adjustments.

Job Link:  Detailed Job Description and How to Apply

Energy Manager

University of Oregon

Posted: 06/04/2018

Application Review Begins: 06/14/2018

Salary: $80,000 - $90,000 per year

Job Summary

The purpose of this position is to act as a technical expert and provide support to CPFM units and support the efforts to meet energy goals determined by the CPFM Energy Team. The Energy Manager will lead the Energy Steward shop which includes one Energy Specialist. The Energy Manager is responsible for demand side energy benchmarking, energy audits, analysis, reports, modeling, and supporting the energy analysis needs of campus partners. The position will take a leading technical role in executing energy action plans designated by the Campus Energy Team. The Energy Manager reports to the Director of Utilities and Energy

Job Link:  Detailed Job Description and How to Apply

Employee and Labor Relations Specialist

Stanford University

Posted: 05/31/2018

Job Summary

Stanford University Human Resources (UHR) is seeking an Employee & Labor Relations Specialist who will contribute to all areas of employee and labor relations university-wide. This position includes interpreting and drafting policy/contract language, adjudicating background check matters, providing guidance on corrective actions, separations, and grievances, and conducting investigations and drafting reports. The ideal candidate will possess the ability to make sound decisions while maintaining the highest level of discretion and confidentiality, will be self-motivated in a fast-paced environment, and have the ability to work independently and with a team. This position is in our Porter Drive office and will move to our new Redwood City campus in 2019.

Job Link:  Detailed Job Description and How to Apply

Administrative Assistant to Program Directors

Fielding Graduate University

Posted: 05/29/2018

Salary: $17.45-$23.99

Job Summary

The Administrative Assistant to the Program Directors provides administrative support for the day to day operations of Fielding's six program directors, including coordinating meeting logistics, taking minutes, processing expense reports, scheduling events, managing documents, and assisting with communications. The position will also provide support the Dean for Academic Affairs and Director of Academic Program Operations as needed, with priority given to work assigned by program directors.

Job Link:  Detailed Job Description and How to Apply

Division Manager

Stanford University

Posted: 05/24/2018

Job Summary

The Department of Pediatrics, the largest department within Stanford's School of Medicine, is recruiting a Division Manager to provide strategic direction for the administrative and clinical related functions for the Division of Stem Cell Transplantation & Regenerative Medicine. The Division Manager has a challenging and rewarding job working with an exceptional group of faculty and staff in a dynamic and innovative work environment. You will oversee and manage financial and administrative affairs of the Division consistent with standards of performance that ensure University, School of Medicine, Lucille Packard Children's Hospital, and department business standards and objectives are met.  The role is typically split between 70% operational and 30% strategic and is responsible for an operating budget of ~$10MM.

Job Link:  Detailed Job Description and How to Apply

Associate Controller

Stanford University

Posted: 05/24/2018

Job Summary

Reporting to the Controller, the School of Medicine is seeking an Associate Controller to manage complex accounting and control functions for the School, which may include financial reporting, compliance, development of automated systems, and review and approval of complex transactions.

Job Link:  Detailed Job Description and How to Apply

Director of Global Affairs

University of California, Irvine

Posted: 05/22/2018

Job Summary

Director of Global Affairs has primary responsibility for OGE units that directly serve students and for coordinating the activities of OGE with those of campus units in other areas that have international responsibilities such as the international students and scholars office, risk management, international admissions, export control, etc. Director of Global Affairs represents global perspectives on UCI committees and represents UCI on boards of organizations in Orange County. Additional responsibilities include developing policy and procedures for UCI international functions internal to UCI.

Job Link:  Detailed Job Description and How to Apply

Project Coordinator

Portland State University

Posted: 05/14/2018

Job Close Date: 06/30/2018

Salary: $44,160-$53,000

Job Summary

Portland State University – one of the top ten most innovative higher education institutions in the country and a member of the Bill & Melinda Gates Foundation’s Frontier Set – seeks a dynamic Project Coordinator to coordinate efforts to improve the student experience and increase degree completion. As a critical team member in the Office of Student Success, the Coordinator will work directly to support strategic projects within the student success portfolio. Projects could include designing, developing, and/or enhancing student- and staff-facing digital services, improving University processes, and supporting partnerships with community colleges.

Job Link:  Detailed Job Description and How to Apply