Job listings are provided for member institutions as a benefit of WACUBO membership. All jobs listed were posted within the past 30 days.


Administrator

University of Washington, Bothll

Posted: 1/16/2018

Job Summary

Ensure delivery of all IAS academic human resource functions. Coordinate timely communication and action on vital faculty personnel processes with campus and central HR offices, the IAS Dean and Associate Dean for Faculty Development, and Chair of Personnel.  Oversee the work of the Administrative Operations team to maintain schedules, communications, and data tracking for all academic HR process.  

Job Link:  Detailed Job Description and How to Apply

Fiscal/Business Professional Trainee

University of Nevada, Reno

Posted: 1/15/2019

Job Summary

The University of Nevada, Reno is recruiting for a Fiscal/Business Professional Trainee for the Controller's Office.  This position is an under fill for a Management Analyst 1.  This position does not provide layoff rights and is contingent upon funding.  The Fiscal/Business Professional Trainee will perform the following duties: responsible for management of the Non-Resident Alien Payment Program which includes audit and analyze information received from employees, students and campus departments to make final determination of compliance with federal tax and immigration regulations.  Review and approval of independent contractor and guest speaker agreements; audit claims for compliance with laws, policies and procedures.  Prepare and submit 1042 and 1042-S to the IRS on behalf of the Nevada System of Higher Education.  Research, analyze and interpret court cases and legal precedence pertaining to laws and regulations in order to make tax determinations for payments to non-residential employees, students, and visiting scholars; draft memorandums and other correspondence that supports tax positions taken by UNR; and other duties as assigned.

Job Link:  Detailed Job Description and How to Apply

Administrative Project Coordinator

University of Oregon

Posted: 1/15/2019

Posting Close Date: 1/28/2019

Salary: $16.30-$24.57 per hour

Job Summary

The purpose of this position is to provide executive level support to the Director of Campus Design and Construction, Sr. Associate Director of Capital Projects, and Assistant Directors of Design and Construction. This position will focus its efforts on several key areas including administrative support, administrative project management, and communications. The person in this position will be responsible for independently performing duties and projects, representing the department, and managing projects assigned via the management team. This position requires the ability to maintain strict confidentiality and provide coordination of sensitive data.

Job Link:  Detailed Job Description and How to Apply

IX Investigator

CSU Monterey Bay

Posted: 1/11/2019

Job Description

Another Source’s client, California State University Monterey Bay (CSUMB), is recruiting a Title IX/DHR Investigator, to join their team.

Here’s a little about CSUMB and the position they are recruiting for:
Cal State Monterey Bay provides more than 7,600 students an extraordinary opportunity to learn on a residential campus just one mile from the shores of the beautiful Monterey Bay. Our campus is adjacent to one of the world’s most productive agriculture regions and some of its most attractive tourist destinations. The Pacific Ocean at our back door provides abundant recreational opportunities, as well as a site for innovative research that reflects our campus’s focus on environmental stewardship and sustainability.
The University is proud to offer a generous compensation and benefits package all in an environment where personal and professional development is encouraged.

PURPOSE:

Under the general supervision of the Title IX/DHR Prevention Administrator, the incumbent is responsible for investigating reports of discrimination of all types, including reports of sexual misconduct, dating and domestic violence, and stalking, pursuant to the processes and definitions within CSU Executive Orders prohibiting such conduct.ESSENTIAL DUTIES AND RESPONSIBILITIES

include, but are not limited to, the following:

  • Conduct investigations into complaints alleging discrimination
    Conduct investigations into complaints alleging discrimination, including but not limited to sexual harassment, sexual misconduct, dating and domestic violence, and stalking.
    Conduct interviews of Complainant, Respondent and relevant witnesses; gather relevant evidence; make credibility assessments; record findings of fact; act as a neutral party through all aspects of investigation and ensure a prompt, fair and neutral process for all parties; advise impacted parties of their rights; and communicate with parties' and witness' advocates while protecting the independence, integrity, and confidentiality of the investigation.
    Ensure a well-documented Title IX/DHR investigative process; maintain accurate and thorough records and notes of investigatory process; create comprehensive reports of findings and conclusions, and relevant supporting documents related to the resolution of each investigation, including but not limited to Complainant, Respondent and witness statements, relevant evidence collected, make findings and conclusions under University policy.
    Provide periodic, timely updates regarding status of complaints received and on-going investigations to the Title IX Coordinator.
  • Report writing, case management, and tracking of complaints alleging discrimination
    Assist in the development and implementation of University-wide education, awareness and prevention trainings, programs and campaigns.
    Where appropriate, make recommendations on the University's obligation to eliminate discrimination, prevent its recurrence, and address its effects.
    Assist in development and review of related policies and procedures.
    Stay abreast of applicable federal and state laws, regulations and guidance.

KNOWLEDGE, SKILLS AND ABILITIES:

Thorough knowledge of:

  • University policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination.
  • Federal and state laws regarding Title IX and discrimination standards.
  • Exercising superior judgment with the ability to manage highly sensitive and confidential information.
  • Organization and analysis in order to manage cases with accuracy and reasoned decision-making, as well as manage caseloads and multiple deadlines effectively.

Skilled in:

  • Communication and interpersonal skills, including the ability to be impartial and establish rapport with a diverse range of community members.
  • Serving a diverse population with cultural competence/humility and sensitivity, as well as work with a wide range of campus constituents (staff, faculty, students, administrators, third parties, etc.) with diplomacy and tact.
  • Prepare complex reports and create effective presentations.
  • Crisis intervention and addressing trauma responses, as well as general problem solving.
  • Maintaining equanimity in the face of resistance, indifference or hostility.

MINIMUM QUALIFICATIONS:

  • • Bachelor's degree from an accredited college or university in a relevant discipline.
  • A minimum of two (2) years of experience in conducting investigations, either for an education environment, workplace, or law enforcement.

PREFERRED QUALIFICATIONS:

  • Prior experience with investigations alleging discrimination or involving protected status concerns.
  • Experience in Higher Education or comparable educational environment.
  • Master's degree in related field or law degree from an accredited university.
  • Familiarity with CSU Executive Orders 1095, 1096, and 1097 as revised.

SPECIAL CONDITIONS OF EMPLOYMENT AND POSITION DESIGNATIONS:

All offers of employment are contingent upon the successful completion of a background check (including a criminal records check).

This position is required to have thorough and ongoing training for both investigative processes, as well as to develop and maintain subject matter expertise for discrimination in the form of sexual harassment, sexual misconduct, dating and domestic violence, and stalking.

The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This position will have a duty to report to the Campus Title IX Officer information pertaining to victims of sex discrimination, sexual harassment, sexual misconduct, dating/domestic violence, and stalking as required by CSU Executive Order 1095.

This position is designated as a Campus Security Authority, will be required to participate in annual training, and to immediately forward to the Clery Compliance Officer all reports of Clery Act crimes brought to their attention.

WORK ENVIRONMENT:

Office environment with standard equipment and tasks. Position requires working at a computer and desk for extended periods of time.

Another Source works with their clients, on a retained project basis, to maximize the recruiting process

Job Contact E-mail: lindsay@anothersource.com

Job Link:  Detailed Job Description and How to Apply

Marketing Manager

Maricopa Community Colleges

Posted: 1/11/2019

Job Description

Another Source’s client, Scottsdale Community College, is recruiting a Marketing and Communications Manager to join their team.

The Marketing and Communications structure is a new initiative system wide, providing exciting opportunities for growth and challenge. This role is unique in that you will have the opportunity to take ownership in the marketing and communication initiatives at the campus level yet be part of a larger team of marketing professionals where you can collaborate and share ideas system wide.

Scottsdale Community college is one of ten colleges within the Maricopa County Community College District. MCCCD is proud to be one of the largest community college districts providing higher education in the United States, serving more than 200,000+ students each year in Maricopa County, Arizona. MCCCD is comprised of 10 colleges and numerous education centers, all dedicated to educational excellence and to meeting the needs of businesses and the citizens of Maricopa County. Each college is individually accredited, yet part of a larger system.

Maricopa Community Colleges are "the college of you," and that does not mean just the students. Employees enjoy a generous benefits package that includes paid vacation, sick and personal leave, a full menu of insurance coverage, membership in the Arizona State Retirement System, tuition reimbursement for employee and family members, and a holiday schedule that mirrors the Federal holiday schedule. The workplace experience also includes a “4 10’s” work schedule in the summer meaning you get Friday off, competitive salaries, professional development opportunities, a commitment to diversity and inclusion, and organized professional employee groups that advocate for its members.

Job Contact E-mail: noemails@jobelephant.com

Job Link:  Detailed Job Description and How to Apply

Strategic Sourcing Manager

University of California Office of the President

Posted: 1/11/2019

Job Description

Another Source’s client, University of California Office of the President (UCOP), is recruiting a Strategic Sourcing Manager to join their Life Sciences Procurement Services team. This position can be located at any of the 10 university campuses!.

Here’s a little about the University Of California’s Procurement Services and the position they are recruiting for:

This is an exciting, high impact opportunity to be a part of UCOP’s transformational Procurement Services team where your innovation is welcomed. If you’re looking for a position to influence a world class university system by shaking things up and saving an institution a ton of money, this role is for you! As a Strategic Sourcing Manager within our Life Sciences Center of Excellence, you will help our systemwide procurement group save the university over $500 million annually through procurement strategies and programs. Learn more about the Procurement Services team here: https://www.ucop.edu/procurement-services/

Recently, recognized by the Institute of Public Procurement (USA) and the Chartered Institute of Procurement & Supply (UK), the University of California isn’t afraid to try new things and to exceed expectations. With ten campuses and the Office of the President in Oakland working together to leverage over $8 billion in annual spend, the UC exceeded the goals for P200 one year early, and have already embarked on the ambitious Supply Chain 500 initiative.

To apply, visit: http://apptrkr.com/1363903

In addition to achieving international recognition, the UC system recently launched a new, streamlined website to assist in procurement. Take a look for yourself! https://calusource.net/

If the opportunity to join a highly effective team, to impact one of the world’s leading university systems, and to grow and develop in your career isn’t enough to get you excited, take a look the UC’s exceptional benefit package - https://youtu.be/iuwAaUlgHjY

Job Contact E-mail: noemails@jobelephant.com

Job Link:  Detailed Job Description and How to Apply

Accounting Director Foundation & Tax

University of California Office of the President

Posted: 1/8/2019

Job Description

Under general direction of the CNM Comptroller, this position is responsible for all areas relating to financial reporting for the CNM Foundation. The CNM Foundation is a non-profit 501c3 entity that is a component unit of Central New Mexico Community College (CNM). The CNM Foundation leverages private funding resources and opportunities to support CNM and its students. This position will partner with the Executive Director and the Board of Directors and brings a forward-looking and proactive stance to managing the CNM Foundation’s finances. Under general direction of the CNM Comptroller, this position is responsible for all areas relating to financial reporting for the CNM Foundation. This position is also responsible for managing tax reporting and compliance for CNM. Responsible for developing and maintaining accounting principles, practices and procedures to ensure accurate and timely financial statements. This position addresses tight deadlines and a multitude of accounting activities including general ledger preparation, financial reporting, year-end audit preparation, tax returns and the support of budget and forecast activities.

Duties and Responsibilities

  • Oversees the nonprofit accounting functions to ensure proper maintenance of accounting systems and function. Monitoring and analyzing accounting data and general ledger activity analysis to identify and correct transaction errors. Monitoring and analyzing balance sheet accounts, investments, and bank statement reconciliations.
  • Reviews/prepares accurate monthly and annual financial reports including cash flow statements and summary analysis for Executive Director and Board of Directors, explaining major activities and variances of actuals vs. budgets.
  • Improves financial status by analyzing results, monitoring variances, and identifying trends. Recommend actions to management by analyzing and interpreting data and making comparative analyses and study proposed changes in methods and materials.
  • Manages accounting systems and technology change. Increases productivity by developing automated accounting applications and coordinating information requirements. Reviews and revises accounting procedures as necessary.
  • Provides support to the Foundation leadership and Board of Directors for strategic planning, annual budgeting and revenue/fundraising forecasting including the development and monitoring of budgets, reporting actuals, and preparing the financial management-reporting package presented to the Board of Directors.
  • Analyzes the various financial activities to ensure revenue and expenses are aligned within planned budgets. Demonstrating critical thinking in the analysis reflecting unexpected but potentially logical pivots in business strategy.
  • Coordinates with the Foundation staff on gifts and donors.
  • Coordinates with the Business Office regarding compliance with all grant and contract activities. Engages the finance and investment committee of the board of directors to develop short-, medium-, and long-term financial plans and projections.
  • Coordination of the annual financial audit for CNM Foundation. Prepare or oversee the preparation of the annual financial statements in compliance with Governmental GAAP for the annual financial audit. Prepare or oversee the preparation of prepared by client (PBC) schedules as required by the external auditors. Respond to external auditor inquiries and issues.
  • Coordinate audits and proper filing of all tax returns including assisting in the preparation and review of the 990 IRS tax return for CNM Foundation.
  • Research on GASB standards and guidance as needed.
  • Responsible for managing tax reporting and compliance within CNM. Research the implications of tax laws and advise on tax related issues. Research state and federal tax laws to determine which activities are subject to the assessment of unrelated business income tax (UBIT) and NM Gross Receipts Taxes. This position must understand the types of activities that may generate UBIT according to IRS regulations. Plan and prepare state and federal returns and forms including 990T, 1099, 1098C and NM CRS.

Minimum Requirements

  • Master's degree in Accounting, Finance, Business, Public Administration or related field.
  • Three (3) years' experience supervising accounting personnel.
  • Must have increasingly responsible professional experience and management in profit and nonprofit accounting, including sophisticated financial instruments used in investing, fund and grant accounting, compliance, and reporting.

or

  • Bachelor's degree in Accounting, Finance, Business, Public Administration or related field.
  • Five (5) years of increasingly responsible experience in the accounting field.
  • Three (3) years' experience supervising accounting personnel.
  • Must be a Licensed CPA.
  • Must have increasingly responsible professional experience and management in profit and nonprofit accounting, including sophisticated financial instruments used in investing, fund and grant accounting, compliance, and reporting.

Preferences

  • Experience and knowledge of non-profit Accounting principles, practices, principles and procedures.
  • Knowledge of governmental accounting principles, practices, principles and procedures. Experience in higher education is a plus.
  • Tax accounting experience is in the governmental, higher education or the not-for-profit environment
  • Experience with large ERP financial systems.

Job Contact E-mail: whelms@cnm.edu

Job Link:  Detailed Job Description and How to Apply

Strategic Sourcing Manager

University of California Office of the President

Posted: 1/8/2019

Job Description

Another Source’s client, University of California Office of the President (UCOP), is recruiting a Strategic Sourcing Manager to join their Life Sciences Procurement Services team. This position can be located at any of the 10 university campuses!

Here’s a little about the University Of California’s Procurement Services and the position they are recruiting for:

This is an exciting, high impact opportunity to be a part of UCOP’s transformational Procurement Services team where your innovation is welcomed. If you’re looking for a position to influence a world class university system by shaking things up and saving an institution a ton of money, this role is for you! As a Strategic Sourcing Manager within our Life Sciences Center of Excellence, you will help our systemwide procurement group save the university over $500 million annually through procurement strategies and programs. Learn more about the Procurement Services team here: https://www.ucop.edu/procurement-services/

Recently, recognized by the Institute of Public Procurement (USA) and the Chartered Institute of Procurement & Supply (UK), the University of California isn’t afraid to try new things and to exceed expectations. With ten campuses and the Office of the President in Oakland working together to leverage over $8 billion in annual spend, the UC exceeded the goals for P200 one year early, and have already embarked on the ambitious Supply Chain 500 initiative.

In addition to achieving international recognition, the UC system recently launched a new, streamlined website to assist in procurement. Take a look for yourself! https://calusource.net/

Job Contact E-mail: jessica@jobelephant.com

Job Link:  Detailed Job Description and How to Apply

Associate Vice President for Finance

Pacific Lutheran University

Posted: 1/4/2019

Salary: Commensurate with experience (MSP II)

Job Description

The Associate Vice President for Finance serves in the primary management and leadership role for the Business Office of the University. Specific functions included in the work of the Business Office include accounting, payroll, accounts receivable & collections, cashiering, audit and tax compliance, budget administration, and financial reporting. The current staffing is 15 positions, not including this position. The Associate Vice President for Finance serves as a member of the Administrative Services leadership team. This position reports to the Senior Vice President and Chief Administrative Officer (CAO).

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

Leadership:

  • Provide strategic leadership in the establishment and enforcement of the University's financial policies and transactional standards. Ensure financial policies and procedures are consistent with the University's mission and strategic plans, in compliance with Board of Regents' policies, State and Federal fiscal management laws and regulations, and generally accepted accounting standards. Manage processes for maintaining an effective accounting system that builds to proper financial balance sheet reporting and ensures the safeguarding of University assets. Recommend and implement changes as needed.
  • Hire, develop, and retain competent business office personnel. Perform day-to-day supervisory functions.
  • Create an environment of mutual trust and open communication within the Business Office.
  • Provide financial training and guidance to key constituent groups, including budgeting expense monitoring, internal control procedures, and cash handling.
  • Represent the University at appropriate external entities related to the financial and business operations of the University (e.g. financial institutions, regulatory bodies, professional associations, etc.).
  • Ensure exceptional customer service focus within the Business Office in support of all campus constituencies.

Planning and Reporting:

  • Contribute to short and long-term organizational planning and strategy as an advisor to the President; the Sr. Vice President and CAO; and the Board of Regents' Investment and Budget, Finance, Audit and Compliance Committees. Prepare forecasts of future financial needs in concert with other leaders and managers.
  • Prepare and present financial reports to key constituent groups for timely business decision making. Oversee the production of monthly results of operation, auxiliary service, and capital transactions; budget to actual reporting, as well as, various other financial reports for internal and external users in a timely and accurate manner.
  • Support the Sr. Vice President and CAO in the annual budget process and monitor the budgets during the year.

Treasury Management:

  • Administer all Treasury functions, including establishing and maintaining banking & investment broker/advisor relationships. Monitor cash flow to provide information on daily cash position and use of resources for providing cash maintaining compliance with such resources. Oversee and direct, in concert with university financial advisers, the Sr. Vice President and CAO and the appropriate Regents' committee, the investment management process for university cash, endowments, and other funds.

    Compliance and Control:

    • Oversee the day-to-day business processes for the University and the establishment of a chart of accounts and financial coding system.
    • Establish, evaluate, and monitor the internal control functions of the University, recommending and implementing changes as authorized after review with impacted parties. Oversee compliance with federal guidelines and A-133 Audits of States, Local Government and Non-Profit Organizations and other guides as required. Ensure controls are in place and adhered to across the University and perform internal audit checks and balances as needed to maintain compliance. Oversee donor and endowment accounting, annual scholarship budgeting, and spending rate. Coordinate communications with the Advancement Division.
    • Key point person for all external financial and tax audits. Orchestrate the preparation of annual financial statements and audit report of the University and the University's 403(b) retirement plan.
    • Ensure compliance and oversight of tax-exempt bond financing and accounting.
    • Perform other duties as required.

    KNOWLEDGE, SKILLS, AND ABILITIES:

    • Knowledge of generally accepted accounting principles (GAAP), government regulations, and industry best practices.
    • Working knowledge of and experience in managing the functional areas of Accounting, Accounts Payable, Student Receivables and Payroll.
    • Must be an excellent leader with strong work ethic.
    • Management style that emphasizes teamwork, communication, trust and patience.
    • Must be proficient in complex accounting systems and possess strong understanding of the use and potential of technology in the area of financial management.
    • Ability to work effectively and cooperatively with a wide range of faculty, staff, students and external constituencies on a daily basis with a strong service orientation.
    • Excellent communication skills, both verbal and written.
    • Ability to communicate complex budget issues across the campus community, increasing budget literacy among campus constituents.
    • Proven ability to work successfully with diverse populations and demonstrated commitment to promote and enhance diversity and inclusion.

    PREFERRED QUALIFICATIONS:

    • CPA.
    • Experience in public accounting.
    • Experience in fund and endowment accounting.
    • Experience working with/in institutions of higher education.

    OTHER INFORMATION:

    Pacific Lutheran University purposefully integrates the liberal arts, professional studies and civic engagement in the beautiful Pacific Northwest. PLU continues the transformational tradition of Lutheran higher education through its commitment to the advancement of knowledge, freedom of expression, and critical questioning. Offering distinctive opportunities for global engagement, collaborative student-faculty research and purposeful learning, PLU guides 3,100 students from all faiths and backgrounds discern their vocation through coursework, mentorship and internships at world-class Puget Sound-area businesses and institutions.

    PLU is located on a 156-acre woodland campus in the Parkland neighborhood of Tacoma, Washington and about 40 minutes south of downtown Seattle. The campus reflects consciously green practices and is in proximity to the natural beauty of Mount Rainier, the Cascade and Olympic mountain ranges, and the Puget Sound.

    The university is committed to active recruitment of a diverse faculty, staff and student body from all religions, races, socioeconomic groups, sexual orientations, and gender expressions and from all over the world. For the 2017-18 academic year, 42 percent of incoming first-year students are the first generation in their families to attend college; 37.8 percent self-identify as students of color; and 31.8 percent are Pell Grant-eligible. PLU is an equal opportunity employer and welcomes applications from members of historically underrepresented and minoritized groups, women, veterans, persons with disabilities, and others who would bring broadly diverse perspectives, experiences, and backgrounds in educational, research or other work activities.

    Job Contact E-mail: fuhrmala@plu.edu

    Job Link:  Detailed Job Description and How to Apply

    Director, Budget and Capital Financial Planning (JID 8009)

    California State University, Northridge

    Posted: 12/21/2018

    Salary: Commensurate with experience (MSP II)

    Job Description

    Director, Budget and Capital Financial Planning (JID 8009)
    Administrator II
    Budget Planning and Management
    Full Time

    CSUN's Commitment to You

    CSUN is committed to achieving excellence through teaching, scholarship, learning and inclusion. Our values include a respect for all people, building partnerships with the community and the encouragement of innovation, experimentation and creativity. CSUN strives to cultivate a community in which a diverse population can learn and work in an atmosphere of civility and respect. CSUN is especially interested in candidates who make contributions to equity and inclusion in the pursuit of excellence for all members of the university community.

    About the University

    One of the largest universities in the country, California State University, Northridge (CSUN) is an urban, comprehensive university that delivers award-winning undergraduate and graduate programs to nearly 40,000 students annually and counts more than 330,000 alumni who elevate Southern California and beyond. Since its founding in 1958, CSUN has made a significant and long-term economic impact on California, generating nearly $1.9 billion in economic impact and more than 11,700 jobs each year. The LAEDC recognized CSUN as its 2015 Eddy Award winner for its positive economic impact. Serving more students on Pell Grants than any other institution in California, CSUN is also a social elevator and one of the most diverse universities in the country. CSUN ranks 13th in awarding bachelor's degrees to underrepresented minority students and seventh in bachelor's degrees to Latino students, serves the 13th largest Jewish student population, and enrolls the largest number of students who are Deaf and hard-of-hearing students of any U.S. state university. The journal Nature recently named CSUN a Rising Star for scientific research, and the NSF ranks CSUN in the top five nationally among similar institutions for graduates who go on to earn doctorates in the sciences. CSUN is where individuals rise. And through them, so does Greater Los Angeles and beyond.

    Responsibilities

    Under general supervision, the Director, Budget and Capital Financial Planning has a complex and critical role in directing the development of the multi-million dollar financial models for all campus construction projects, to include oversight and responsibility of the campus debt service ratio. The incumbent is the liaison with the Chancellor's Office Financing and Treasury staff on campus construction financial plans; directs and manages the development of capital project budgets and financial plan modeling for the enterprise fund areas (Housing, Parking, Health Facilities, Extended Learning) and the University Student Union (USU); works directly with the project sponsor, Facilities Planning and CSU staff to provide expertise and assistance in project financial plan development; assesses performance against capital financial plans throughout the planning and construction phases to monitor progress and proactively provide feedback; partners with project team to determine capital project cash needs and to ensure that cash requests are approved, communicated as appropriate to the CSU, and received; reviews financial status of capital funds to identify funding issues, spending deadlines, beginning balances, proper reconciliation, and assures appropriate management of capital plans; is responsible for tuition revenue projection and analysis using various statistical and predictive analytical tools. Supports the Associate Vice President (AVP) in developing annual budget for the campus; develops annual projection for the University's $110 million staff benefits budget; integrates historical patterns and future planned rate adjustments; analyzes benefit expenditures during the fiscal year to identify trends and issues for AVP to make sure that the budget is on track with the expenditures; provides guidance to campus financial managers in shaping financial strategies and building budgets for new projects and programs; initiates and spearheads development of financial tools that allow for measurement and tracking of financial impacts of programs and projects; monitors University wide fund balances to ensure that the campus adheres to assigned expenditure limits; educates campus financial representatives regarding policy changes, and works closely with them to identify appropriate corrective action to resolve year-end challenges; researches best practices across higher education in budget planning and structure of the annual budget plan for presentation on the campus website; provides oversight to the enterprise fund areas with regard to budget preparation and quarterly reporting that are ultimately approved by the Vice President of Administration and Finance. The incumbent provides leadership and guidance in structuring and honing system-wide and internal fiscal policies and procedures to achieve strategic fiscal objectives and monitor compliance to implement policies and procedures; analyzes and interprets executive orders for campus constituents to determine compliance, impact on business proposals, and need for operational and reporting adjustments; formulates and recommends solutions to address complex issues and concerns that may arise in the area of resource allocation and financial control; conducts analysis, formulation, and follows through on partnerships and business initiatives that advance the mission of the University; contributes to budget presentations to campus wide community; participates in the presentation of materials to educate campus constituents regarding important budget issues; participates and presents at Chancellor Office budget meetings to share best practices; is responsible for the administration of the budget position management module of an enterprise resource management software (Questica); works collaboratively with the Director of Financial Resources and Operations to develop recommendations for the Questica budget tool as it applies to budget management and reconciliation; develops related analytical tools; is responsible for the annual Financial Information Record Management System (FIRMS) budget submission; supervises the Associate Budget Analyst within the office and acts in the absence of the Associate Vice President. Performs other duties as assigned.

    Qualifications

    Graduation from an accredited four-year college or university with a Bachelor's degree in Accounting, Business, or related field of study is required. Master's degree in a related field is strongly preferred. Minimum of five years of progressively responsible professional experience in fiscal management, preparation of reports and recommendations for administrative action, budget planning and management, and financial planning of construction projects.

    Knowledge, Skills, & Abilities

    Demonstrated skills in an institutional/educational environment utilizing a customer-oriented and service-oriented attitude. Working knowledge of statistical and research methods including computer applications in administration is essential. Working knowledge of accounting principles and practices. Fiscal management and problem resolution. Experience in use of enterprise systems such as Oracle PeopleSoft and Questica to manage finance and human resources functions is highly desirable. Excellent communication skills with the ability to communicate to all levels within the organization, present project updates to all levels, both verbally and in writing. Ability to: keep up with technology, application changes and software enhancements and upgrades; lead teams in a collaborative style by gathering input from stakeholders through active listening and respect of opinions; facilitate complex discussions with varying opinions arriving at agreeable solutions/decisions via compromise. Adaptability and flexibility to quickly change course and priorities as needed. Strong organizational, supervisory, and interpersonal skills needed to work effectively with a wide variety of internal and resources. Strong decision making skills and ability to work well under pressure.

    Pay, Benefits, & Work Schedule

    Salary is commensurate with knowledge, skills, and experience. The University offers excellent fringe benefits.

    General Information

    This position is a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. This position is a sensitive position as designated by the CSU. A background check (including a criminal records check) must be completed satisfactorily. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. Additionally, the person holding this position is considered a 'limited reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

    How To Apply

    Candidates should apply by completing the CSUN on-line application utilizing: http://bit.ly/HRCSUN link and must attach a cover letter that addresses the qualifications above and a current resume, including names of three professional references. NOTE: Internal candidates should apply through the portal by accessing the View Job Openings/Apply link on the Human Resources/Employee pagelet.

    Applications received through December 13, 2018, will be considered in the initial review and review will continue until position is filled.

    For more detailed information on the application and hiring process, please visit the link below:
    www.csun.edu/careers

    Equal Employment Opportunity
    CSUN is an Equal Opportunity Employer and prohibits discrimination on the basis of race, color, ethnicity, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, and disability. Our nondiscrimination policy is set forth in CSU Executive Order 1096. Reasonable accommodations will be provided for applicants with disabilities who self-disclose by contacting Recruitment Services at ext. 2101.

    Job Contact E-mail: assia.markova@csun.edu

    Job Link:  Detailed Job Description and How to Apply

    Assistant VC-Academic Affairs and Chief of Staff

    UC San Diego

    Posted: 12/21/2018

    Salary: Commensurate with experience (MSP II)

    Filing Deadline: Mon 1/21/2019

    Job Summary

    Academic Affairs is the largest of the vice chancellor areas at UC San Diego. Led by the Executive Vice Chancellor (EVC), it is comprised of seven academic divisions and schools, six undergraduate colleges, Institutional Research, The Library and University Extension. The vice chancellor area also includes academic support units (The Teaching and Learning Commons, The Center for Digital Learning), as well as The Preuss School UCSD and the units under the purview of the Vice Chancellors-Student Affairs and Equity, Diversity & Inclusion. Academic Affairs annually manages expenditures in excess of $750M, 2.7M ASF of space and employs over 13,500 academic, staff and research employees. The Office of the EVC is responsible for policy and procedure communication and implementation, resource administration, training and guidance, and program development for administrators, faculty, and staff within the EVC areas.

    Under the general direction of the Executive Vice Chancellor (EVC) and serving as the EVC's Chief of Staff, the Assistant Vice Chancellor-Academic Affairs and Chief of Staff (AVC-AA) is a strategic advisor to the EVC providing expertise and counsel in all areas within the EVC's purview. AVC-AA provides senior executive-level oversight and coordination to implement the directives and initiatives of the EVC, and contributes to the advancement of campus-wide initiatives.

    The AVC-AA drives the agenda of the EVC, ensuring the EVC's ability to achieve consensus and collaboration in leading the entire Academic Affairs portfolio and contributing to the leadership of UC San Diego. Works directly with the Assistant Chancellor and Chief of Staff, Vice Chancellors and other senior leaders to address and resolve issues that affect the success of UC San Diego. Functions with a high degree of autonomy and responsibility for identifying objectives, formulating strategies, coordinating resources, reporting outcomes and leading people to achieve objectives. The AVC-AA is the EVC's liaison to the Advancement and University Communications functions, contributing to fundraising and stewardship objectives and the campus' strategic communications.

    The AVC-AA is a participating member of the EVC's leadership team and works independently or in collaboration with others to develop issue briefs and policy and operational analyses related to issues with wide-ranging and significant impact, both present and anticipated. Manages important and sensitive issues in collaboration with the offices of the Chancellor, Vice Chancellors and Deans, provides counsel and support to campus senior leadership and facilitates the communication and implementation of decisions and strategies in handling of campus-wide issues. The AVC-AA, maintains strict confidentiality of privileged information, and performs a wide variety of professional level duties that require tact, sensitivity, creativity, independent judgment, diplomacy, discretion, and flexibility. The AVC-AA represents the EVC to internal and external constituencies, and is charged with decision-making on behalf of the EVC. The AVC-AA speaks on behalf of the EVC and makes binding commitments.

    This position is designated "Confidential" within the meaning of the Higher Education Employer- Employee Relations Act.

    Qualifications

    • Thorough knowledge of the legal constraints and opportunities for higher education in the State of California and through Federal programs and regulations. Superior knowledge of academic governance, instructional, and research programs. Experience in developing and implementing policies and procedures.
    • Thorough knowledge of the organizational environment of higher education and large research universities to understand client priorities, issues, motivations and constraints. Extensive knowledge of university policies and procedures, particularly involving academic appointments and program reviews. Knowledge of UC San Diego policies and procedures strongly preferred.
    • Thorough knowledge of organizational processes, protocols and procedures. Demonstrated ability to effectively represent and coordinate organizational strategy and administrative initiatives with campus senior-level management, Office of the President, and external contacts such as governmental representatives and the media.
    • Excellent consulting, relationship building and strategic thinking skills. Demonstrated ability to serve effectively as a member of the EVCAA management team. Includes demonstrated skill in participating effectively in team settings, helping to generate consensus, discussing policy and strategic planning for a major organization, and following up on decisions. Proven ability to represent the University’s best interest at all times.
    • Excellent ability to establish mission and goals at the macro-level; to lead subordinate management to develop goals in alignment with mission. Demonstrated strong negotiation, mediation, and decision-making skills. Outstanding speaking and listening skills. Demonstrated ability to generate consensus in group settings. Ability to speak and present clearly before large and small audiences with confidence.
    • Sophisticated leadership abilities to establish department goals, and motivate and influence others to achieve. Very strong, effective supervisory skills and demonstrated ability to provide leadership that motivates and promotes team-building and creates a positive work environment. Demonstrated superior skill to provide leadership in addressing complex and sensitive problems and matters.
    • Thorough knowledge of financial analysis and reporting techniques; human resources and risk management planning; accounting and payroll.
    • Proven ability to read all manner of communications and reports and analyze critically for impact.
    • Demonstrated experience with a wide range of computer software, including relational databases, financial modeling, spreadsheet and word processing applications
    • Master’s degree in business or public administration, or equivalent knowledge and experience.
    • Demonstrated ability to work independently and organize and establish job priorities to meet deadlines and constantly changing priorities
    • Demonstrated outstanding writing skills. Ability to clearly and accurately express substance and nuance in both oral and written communications.
    • • Demonstrated skill in communicating issues clearly and gathering information through appropriate consultation with a wide variety of constituents.
    • Proven ability to use discretion, exercise good judgment, and maintain strict confidentiality.
    • Proven ability to work with diverse populations at all levels of the organization, including faculty, senior administrators, legal representatives, and external agency representatives.

    SPECIAL CONDITIONS

    • Background check required.
    • Duties may require direct contact and/or supervision of children (defined as individuals under the age of 18); completion of the Child Abuse and Neglect Reporting Act (CANRA) form will be required.

    Our employees enjoy competitive compensation packages and educational opportunities in a diverse, stimulating workforce.

    This position is eligible for full benefits first day of hire:

    a) Health/Dental/Vision Insurance.
    b) Vacation/holidays (18 vacation days & 13 paid holidays a year).
    c) Work/Life Balance.
    d) UC Retirement Plan.

    For more information about UCSD Benefits please visit https://blink.ucsd.edu/HR/benefits/index.html and UCSD Work/Life visit https://blink.ucsd.edu/HR/benefits/work-life/quality-index/index.html.

    Apply Online:
    http://50.73.55.13/counter.php?id=150445

    The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

    Job Contact E-mail: laura@adclub.com

    Job Link:  Detailed Job Description and How to Apply

    Assistant Vice President, Strategy & Analysis

    Salt Lake Community College

    Posted: 12/19/2018

    Salary: Commensurate with experience (MSP II)

    PTotal Hours: 8-5, M-F

    Job Summary

    Salt Lake Community College strives to be a data-informed, strategy-oriented institution of higher education. As our organization moves forward with an ambitious strategic plan the assistant vice president for strategy and analysis will be a leader in SLCC's efforts to be a model for inclusive and transformative education, strengthening the communities it serves through the success of our students.
    Reporting to the Vice President of Institutional Effectiveness, the assistant vice president for strategy and analysis is first and foremost is a leader who enjoys developing both people and organizations. This position leads, mentors, and cares for an expanding team of analysts, researchers, and rock-star institutional effectiveness professionals. Beyond the work of leading the strategy & analysis team, this position guides organizational processes for strategic planning and data-informed decision-making. This requires working closely with senior leaders in continuing to design and develop a planning and decision-making process that advances organizational goals.
    The work of the assistant vice president can be organized into five overlapping areas: (1) continue the work of designing and developing a strategic planning and decision-making process, (2) champion and improve the use of data and analytics across the institution to improve student learning and outcomes, (3) provide project management for large strategic college initiatives (e.g., pathways), (4) continue to advance our work in institutional performance analysis and accreditation, and (5) oversee the creation of a process improvement initiative. All this must be done with acute attention to culture building and the professional development of team members.
    This position will work with the VP of Institutional Effectiveness to ensure compliance with NWCCU accreditation standards, including the drafting of the necessary reports.
    This is an at-will position.

    Essential Responsibilities and Duties

    Lead, mentor, and care for an expanding team of analysts, researchers, and rock-star institutional effectiveness professionals. Cultivate a learning-centered environment where people are safe to ask questions, explore their curiosities, and create amazing products for our college stakeholders. Establish the office's goals and objectives aligning to the college's strategic plan. Review office performance and vet information and reports for college-wide publication. Directly supervise and support the first-reports to ensure the overall team has the necessary resources to meet objectives.
    Lead development, implementation and ongoing monitoring of a system of integrated planning across the institution. This includes overseeing research and analysis, environmental scanning, peer comparison, creation and monitoring of institutional metrics, and reporting on the progress of strategic initiatives to institutional constituencies. Keep current on external environmental issues affecting higher education, particularly changes in accreditation, accountability, and effectiveness, determine implications for the institution, disseminate this knowledge and apply it to institutional planning and decision making.
    Champion and provide leadership to improve data-informed decision making through enhancing the institutional capacity for data analytics. Directly supervise the director for data science and analytics and support that office's effort to integrate data sources, analyses and reporting to develop and maintain a coherent system of institutional knowledge and information. Partner with the Office of Information Technology and other relevant departments to assure appropriate data governance, delivery, and coordination. Consult with and support the senior leadership team on important institutional decisions and priorities. Advise them on trends, analyses, and key levers that will enhance institutional health, resolve problems and achieve goals.
    Provide leadership for the college program review process and process improvement program. Formalize the program review process with an emphasis on process improvement. Organize and deliver formal and informal training to improve analytical and process improvement skills across the college.
    Communicate and facilitate implementation of accreditation processes. Coordinate collection of college-wide input for NWCCU accreditation reports, and oversee production of required reports.
    Other duties as assigned

    Knowledge, Skills, & Abilities

    • Demonstrated interest and ability to find the potential in people and processes and has shown the courage and ability to develop that potential.
    • Must be a creative and collaborative team player with the ability to interact with a diverse team and a proven history of accepting and giving constructive feedback. Ability to work with all groups in a diverse academic, socioeconomic, cultural and ethnic background of community college students, faculty and staff, including those with disabilities
    • Effective communication skills and comfort working with different teams within the organization. Communicate effectively and persuasively with people from all areas of the college. Work well under pressure, be flexible, adaptable and establish rapport easily.
    • Demonstrated knowledge of process improvement theory and application within higher education. Including the ability to map current workflows and redesign business processes for optimization and improvement. Systems-thinking.
    · A working knowledge of institutional data and information systems.
    • Experience conducting statistical and business analyses and research for organizational decision-making.
    • Demonstrated writing ability and data visualization to communicate effectively. This includes the ability to write technical reports with content provided by multiple college departments
    • Produce professional documents and give professional and effective presentations.
    • Knowledgeable of NWCCU accreditation standards and able to explain and interpret NWCCU standards for college personnel.
    • Ability to communicate effectively with a broad range of diverse people, ability, culture, ethnic background, to maintain good working relationships across the College.
    • Ability to work with all groups in a diverse academic, socioeconomic, cultural and ethnic background of community college students, faculty and staff, including those with disabilities.

    Job Contact E-mail: ashlee.rupp@slcc.edu

    Job Link:  Detailed Job Description and How to Apply

    Assistant Budget Director

    University of California, Irvine

    Posted: 12/19/2018

    Job Summary

    With minimal direction from the Director of Budget Operations, the incumbent provides the highest-level analysis and management, operations, and effective supervision of staff. Serve on behalf of or in the absence of the director of Budget Operations. The incumbent will independently perform significant complex and technical analyses, considering many variables and methodologies requiring extensive knowledge of campus business operations, financial/administrative systems and the priorities and objectives of the campus. Analysis consists of a substantial degree of adaptation to achieve optimal solutions, involving the ability to view issues creatively and exercise innovation.

    The incumbent provides wide-ranging analysis, recommendations and policy interpretation of diverse budget functions, including: capital accounts for the campus and the medical center, investment strategies, debt management, financial reporting, permanent budget and staffing lists, campus reserve funds, and Chancellor’s coordinating point. Each function has a broad impact to all campus constituencies. The incumbent consults with and/or provides guidance to staff in UCI departments, other campuses, and at the Office of the President, and represents the UCI Budget Office on committees and workgroups.

    Required

    Bachelor's degree in a related field plus 7 years of work experiences; or 10 years of pertinent experience in equivalent scope.
    Demonstrated experience to strategically manage complex budget and financial systems in a university setting or research environment.
    Demonstrated experience analyzing complex resource issues, including interpreting/applying applicable laws, policies, procedures and regulations.
    Demonstrated experience conceiving, developing, implementing, and maintaining information that provides data or information to senior managers/professional staff that strongly influences their decision making.
    Demonstrated sound judgement to determine when issues need to be raised to Director or higher level management.
    Possess a seasoned perspective with skills and experiences managing diversified business functions within the operations of a large organization.
    Strong skills in professionally exchanging ideas, information, and ideas with others to formulate policies, make joint decisions, draw conclusions and arrive at solutions to multi-faceted problems.
    Exceptional communication skills to clearly and concisely articulate information, both oral and written, to write formal reports, presentations, and other communications using proper English grammas and punctuation.
    Ability to work independently, prioritize, and keep track of a large number of on-going and perhaps competing problems, requests, and projects.
    Ability to provide leadership and direction for complex departments, programs, and processes.
    Skill to supervise staff including delegating responsibility, training and developing talent, and evaluating performance.
    Skill to provide leadership, mentoring and training to other staff in the Budget Office.
    Skill is organizing materials, information and people in a systematic way in order to optimize efficiency and minimize duplication of effort.
    Demonstrated use of tact and diplomacy.
    Ability to address urgent or emergency situations in a proactive and appropriate manner.

    To review a complete job description and apply, please follow this link: Assistant Budget Director or visit UCI's job site at http://jobs.uci.edu and search job 2018-1443.

    About the University of California, Irvine: Founded in 1965, UCI is the youngest member of the prestigious Association of American Universities. The campus has produced three Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UCI has more than 30,000 students and offers 192 degree programs. It's located in one of the world's safest and most economically vibrant communities and is Orange County's second-largest employer, contributing $5 billion annually to the local economy. For more on UCI, visit www.uci.edu.

    The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

    Job Contact E-mail: jbender@graystoneadv.com

    Job Link:  Detailed Job Description and How to Apply

    Mail Services Coordinator

    University of Oregon

    Posted: 12/18/2018

    Job Description

    The purpose of this front-line position is to coordinate the mailing processes of the US Postal Service, United Parcel Service, Federal Express and intra-campus mail to meet the needs of the campus community and comply with the associated regulations. The incumbent will provide general office support and perform administrative functions for mailing operations, including data tracking, file management, and coordinating equipment maintenance. This position will also serve as the point of contact for a variety of stakeholders including university customers, vendors, and external partners.

    Job Contact E-mail: mdelane2@uoregon.edu

    Job Link:  Detailed Job Description and How to Apply

    Accountant 2

    University of Oregon

    Posted: 12/18/2018

    Job Description 

    The purpose of this position is to prepare timely, meaningful and accurate capital construction and project fiscal reports. The Accountant 2 will provide fiscal management information, guidance and recommendations for projects to the Project Management Team, Business Operations Manager, Project Managers and the Director of Design and Construction. This position must make decisions as to the materiality of fiscal information, troubleshoot accounts and systems to identity and resolve problems, and respond to complex, technical requests, for fiscal status or information. The position will have contact with internal and external entities and will coordinate accounting transactions and reconciliations providing required information.

    Responsibilities include:
    • Overseeing all accounting functions related to Design and Construction Projects
    • Participating in year-end closing process with Design and Construction Accounting Team
    • Submitting reimbursement requests for all reimbursable bond funded projects to the U of O Treasury office
    • Assisting with processing and inputting accounts payable into Banner for payment

    Job Contact E-mail: donnamsb@uoregon.edu

    Job Link:  Detailed Job Description and How to Apply